Finance, Trips and Visits Officer

The Methodist Church in Britain; England; On-site; GBP 24,000 - 30,000; Full time

Job summary

Roding Valley High School in the Chelmsford Learning Partnership seeks a permanent finance administrator who combines financial duties with planning educational visits for pupils.

You will manage purchase orders, invoices, journals, budget holder support and year-end reconciliation, and administer ParentPay payments for trips, working with trip leaders and the Educational Visits Coordinator. A DBS check is required and visa sponsorship is not available.

Qualifications

• Finance and administrative experience in a busy office environment
• Strong numeracy and IT skills
• Experience supporting budget holders and year-end reconciliation

Responsibilities

• Process and maintain financial transactions and records (purchase orders, invoices, journals, contracts, leases and debt monitoring)
• Provide financial administration support to budget holders (access to financial information, reporting, income collection, year-end reconciliation)
• Plan and manage educational visits financially with trip leaders and Educational Visits Coordinator
• Manage educational visit payments through ParentPay (costings, monitoring, refunds, enquiries, reconciliation)
• Provide general administrative support to the school as required

Skills

Numeracy

Literacy

IT skills

MS Office

Organisation

Attention to detail

Communication

Independent & collaborative

Confidentiality

Problem solving

Job description

This permanent post at Roding Valley High School, one of the Chelmsford Learning Partnership's schools, combines finance administration with planning for pupils' educational visits and trips. The role covers purchase orders, invoices, journals, budget holder support and year-end reconciliation, alongside ParentPay payments for trips. It works closely with trip leaders and the Educational Visits Coordinator. Visa sponsorship is not available, and an enhanced DBS check is required.

What the job involves

• Process and maintain financial transactions and records, including purchase orders, invoices, journals, contracts, leases and debt monitoring, in line with Trust financial procedures
• Provide financial administration support to budget holders, including access to financial information, reporting, income collection and year-end reconciliation
• Plan, administer and financially manage educational visits, working with trip leaders and the Educational Visits Coordinator so approvals and documentation are accurate and on time
• Manage educational visit payments through ParentPay, including trip costings, payment monitoring, refunds, parent enquiries and reconciliation
• Provide general administrative support to the school as required

Experience

• Finance and administrative work within a busy office environment

Skills & knowledge

• Numeracy, literacy and IT skills
• Proficiency in Microsoft Office and financial and administrative systems
• Organisation to prioritise workloads and manage competing deadlines
• High accuracy and attention to detail
• Strong communication and interpersonal skills
• Working independently and collaboratively, with confidentiality and proactive problem-solving

Checks & eligibility

• Enhanced DBS check
• Right to work in the UK
• Satisfactory references

Other

• Commitment to excellent customer service
• Strong relationship-building skills
• Ability to provide timely and accurate information
• Commitment to continuous improvement and professional development
• Highest standards of accuracy, professionalism and integrity

What’s offered

• Place within a forward-thinking and ambitious Multi-Academy Trust
• Supportive and dedicated colleagues
• Opportunities for personal and professional development