Finance, Trips and Visits Officer

Roding Valley High School; Loughton; On-site; GBP 27,000 - 35,000; Full time

Job summary

Roding Valley High School is seeking a dedicated Finance, Trips and Visits Officer to support the school's financial operations and the administration of educational visits and trips. You will play a key role in ensuring robust financial processes are maintained while helping to deliver enriching opportunities for pupils.

The role requires organised, proactive administration with strong numeracy and IT skills, and the ability to manage multiple tasks, budgets, and trips with accuracy and

Qualifications

• Experience of finance and administrative work within a busy office environment with strong numeracy and IT skills.
• Proficient in Microsoft Office and able to use a range of financial and administrative systems effectively.
• Excellent organisational skills with the ability to prioritise workloads and maintain accuracy and attention to detail.
• Strong communication and interpersonal skills, with the ability to work independently and collaboratively and maintain confidentiality.

Responsibilities

• Process and maintain financial transactions and records, including purchase orders, invoices, journals, contracts, leases, and debt monitoring, ensuring compliance with Trust financial procedures.
• Provide financial administration support to budget holders, including access to financial information, reporting, income collection, and year-end reconciliation processes.
• Support the planning, administration, and financial management of educational visits, working closely with trip leaders and the Educational Visits Coordinator to ensure all approvals and documentation are completed accurately and on time.
• Manage educational visit payments through ParentPay, including trip costings, payment monitoring, refunds, parent enquiries, and reconciliation activities, whilst providing general administrative support to the school as required.

Skills

Finance administration

Numeracy

IT skills

Microsoft Office

Tools

Microsoft Office

Job description

Are you an organised and proactive administrator with strong financial skills and excellent attention to detail? Do you enjoy working in a varied role where no two days are the same?

Roding Valley High School is seeking a dedicated Finance, Trips and Visits Officer to support both the financial operations of the school and the administration of educational visits and trips. This is an exciting opportunity to play a key role in ensuring robust financial processes are maintained while helping to deliver enriching opportunities for pupils.

Why Join Us?

• Be part of a forward-thinking and ambitious Multi-Academy Trust.
• Work alongside supportive and dedicated colleagues.
• Contribute directly to the effective operation of school finances.
• Support the successful delivery of educational visits and experiences for pupils.
• Access opportunities for personal and professional development.

What You Will Be Doing

• Process and maintain financial transactions and records, including purchase orders, invoices, journals, contracts, leases, and debt monitoring, ensuring compliance with Trust financial procedures.
• Provide financial administration support to budget holders, including access to financial information, reporting, income collection, and year-end reconciliation processes.
• Support the planning, administration, and financial management of educational visits, working closely with trip leaders and the Educational Visits Coordinator to ensure all approvals and documentation are completed accurately and on time.
• Manage educational visit payments through ParentPay, including trip costings, payment monitoring, refunds, parent enquiries, and reconciliation activities, whilst providing general administrative support to the school as required.

Who We Are Looking For

• Experience of finance and administrative work within a busy office environment, supported by strong numeracy, literacy and IT skills.
• Proficient in Microsoft Office and able to use a range of financial and administrative systems effectively.
• Excellent organisational skills with the ability to prioritise workloads, manage competing deadlines and maintain a high level of accuracy and attention to detail.
• Strong communication and interpersonal skills, with the ability to work independently and collaboratively, maintain confidentiality, and take a proactive approach to problem-solving.

You Will Also Bring

• A commitment to delivering excellent customer service.
• Strong relationship-building skills.
• The ability to provide timely and accurate information.
• A commitment to continuous improvement and professional development.
• The highest standards of accuracy, professionalism and integrity.

The Chelmsford Learning Partnership is committed within its schools to:

• Safeguarding and promoting the welfare and safety, and the spiritual and cultural development of children and young people;
• Promoting equality of opportunity and community cohesion where the diversity of different backgrounds and circumstances is appreciated and positively valued;
• The fundamental British values of democracy, the rule of law, individual liberty and mutual respect and tolerance for those with different faiths and beliefs and expects all staff, volunteers and other workers to share in this commitment.

As an equal opportunities employer, The Chelmsford Learning Partnership is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.

We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join The Chelmsford Learning Partnership.

The Chelmsford Learning Partnership is committed to fair treatment of all applicants and employees. We undertake not to discriminate unfairly against any applicant on the basis of a criminal conviction or other information declared. This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore applicants are required to disclose all cautions and convictions, including those which would otherwise be considered spent, unless protected under current legislation and guidance.

In compliance with safer recruitment procedures and guidelines, all applications must be made on an application form, CVs will not be accepted. This appointment will be subject to pre-employment checks including an enhanced disclosure from the Disclosure and Barring Service and satisfactory references. In line with recommended practice the school will conduct searches for information on shortlisted candidates which is publicly available on-line. The Chelmsford Learning Partnership is an equal opportunities employer., Roding Valley High School is a successful 11-18 school in Loughton and is part of The Chelmsford Learning Partnership. Currently catering for around 1400 pupils, this school boasts an excellent local reputation and fantastic facilities which provide an excellent working and learning environment. The school was graded "good" with outstanding features at the last Ofsted.

All appointments are subject to safer recruitment requirements to ensure the safeguarding of children and young people. All positions will involve appropriate checks and clearances.