Finance, Trips and Visits Officer

Teaching Vacancies; Chelmsford; On-site; GBP 29,000 - 30,000; Full time

Benefits offered by this job

Multi-Academy Trust environment

Professional development opportunities

Support for educational visits

Job summary

The Chelmsford Learning Partnership is seeking a Finance, Trips and Visits Officer to support school finances and educational visits across its trusts. The role involves managing financial records, supporting budget holders, and coordinating educational visits with trip leaders.

The successful candidate will have strong numeracy and IT skills, proficiency in MS Office, and a proactive, detail‑oriented approach in a busy educational environment.

Qualifications

• Experience of finance and administrative work within a busy office environment, supported by strong numeracy, literacy and IT skills.
• Proficient in Microsoft Office and able to use a range of financial and administrative systems effectively.
• Excellent organisational skills with the ability to prioritise workloads, manage deadlines and maintain accuracy.
• Strong communication and interpersonal skills, with the ability to work independently and collaboratively, maintain confidentiality, and take a proactive approach to problem-solving.

Responsibilities

• Process and maintain financial transactions and records, including purchase orders, invoices, journals, contracts, leases, and debt monitoring, ensuring compliance with Trust financial procedures.
• Provide financial administration support to budget holders, including access to financial information, reporting, income collection, and year-end reconciliation processes.
• Support the planning, administration, and financial management of educational visits, working closely with trip leaders and the Educational Visits Coordinator to ensure approvals and documentation are completed accurately and on time.
• Manage educational visit payments through ParentPay, including trip costings, payment monitoring, refunds, parent enquiries, and reconciliation activities, while providing general administrative support to the school.

Skills

Finance administration

Numeracy

IT skills

Microsoft Office

Tools

Finance systems

Job description

What skills and experience we're looking for

• Experience of finance and administrative work within a busy office environment, supported by strong numeracy, literacy and IT skills.
• Proficient in Microsoft Office and able to use a range of financial and administrative systems effectively.
• Excellent organisational skills with the ability to prioritise workloads, manage competing deadlines and maintain a high level of accuracy and attention to detail.
• Strong communication and interpersonal skills, with the ability to work independently and collaboratively, maintain confidentiality, and take a proactive approach to problem-solving.

What the school offers its staff

• Be part of a forward-thinking and ambitious Multi-Academy Trust.
• Work alongside supportive and dedicated colleagues.
• Contribute directly to the effective operation of school finances.
• Support the successful delivery of educational visits and experiences for pupils.
• Access opportunities for personal and professional development.

Further details about the role

Finance, Trips and Visits Officer - Scale 5 - £28,608 - £30, 023 (Actual £25, 732 - £27, 005)

Closing Date: 4th November 2026

Interview Date: 12th November 2026

Start Date: As Soon As Possible

Roding Valley High School

Organisation. Accuracy. Service.

Why Join Us?

• Be part of a forward-thinking and ambitious Multi-Academy Trust.
• Work alongside supportive and dedicated colleagues.
• Contribute directly to the effective operation of school finances.
• Support the successful delivery of educational visits and experiences for pupils.
• Access opportunities for personal and professional development.

What You Will Be Doing

As our Finance, Trips and Visits Officer, you will:

• Process and maintain financial transactions and records, including purchase orders, invoices, journals, contracts, leases, and debt monitoring, ensuring compliance with Trust financial procedures.
• Provide financial administration support to budget holders, including access to financial information, reporting, income collection, and year-end reconciliation processes.
• Support the planning, administration, and financial management of educational visits, working closely with trip leaders and the Educational Visits Coordinator to ensure all approvals and documentation are completed accurately and on time.
• Manage educational visit payments through ParentPay, including trip costings, payment monitoring, refunds, parent enquiries, and reconciliation activities, whilst providing general administrative support to the school as required.

Who We Are Looking For

• Experience of finance and administrative work within a busy office environment, supported by strong numeracy, literacy and IT skills.
• Proficient in Microsoft Office and able to use a range of financial and administrative systems effectively.
• Excellent organisational skills with the ability to prioritise workloads, manage competing deadlines and maintain a high level of accuracy and attention to detail.
• Strong communication and interpersonal skills, with the ability to work independently and collaboratively, maintain confidentiality, and take a proactive approach to problem-solving.

You Will Also Bring

• A commitment to delivering excellent customer service.
• Strong relationship-building skills.
• The ability to provide timely and accurate information.
• A commitment to continuous improvement and professional development.
• The highest standards of accuracy, professionalism and integrity.

The Chelmsford Learning Partnership is committed within its schools to:

• Safeguarding and promoting the welfare and safety, and the spiritual and cultural development of children and young people;
• Promoting equality of opportunity and community cohesion where the diversity of different backgrounds and circumstances is appreciated and positively valued;
• The fundamental British values of democracy, the rule of law, individual liberty and mutual respect and tolerance for those with different faiths and beliefs and expects all staff, volunteers and other workers to share in this commitment.

As an equal opportunities employer, The Chelmsford Learning Partnership is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.

We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join The Chelmsford Learning Partnership.

The Chelmsford Learning Partnership is committed to fair treatment of all applicants and employees. We undertake not to discriminate unfairly against any applicant on the basis of a criminal conviction or other information declared. This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore applicants are required to disclose all cautions and convictions, including those which would otherwise be considered spent, unless protected under current legislation and guidance.

In compliance with safer recruitment procedures and guidelines, all applications must be made on an application form, CVs will not be accepted. This appointment will be subject to pre-employment checks including an enhanced disclosure from the Disclosure and Barring Service and satisfactory references. In line with recommended practice the school will conduct searches for information on shortlisted candidates which is publicly available online. The Chelmsford Learning Partnership is an equal opportunities employer.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.