Finance Transactions Assistant

Mayborn Group Limited; Newcastle upon Tyne; On-site; GBP 25,000 - 32,000; Full time

Job summary

Mayborn Group Limited is seeking a Finance Transactions Assistant to support day-to-day Accounts Payable and Accounts Receivable activities in Newcastle upon Tyne. You will ensure accurate processing of supplier invoices, customer receipts, and cash flow, while maintaining strong relationships with stakeholders.

The role requires experience in finance transactions, strong Excel skills, and the ability to work collaboratively across teams to improve finance processes.

Qualifications

• Experience in Accounts Payable, Purchase Ledger, Sales Ledger or Credit Control or similar finance transactions role.
• High accuracy and attention to detail.
• Proficiency with Microsoft Excel and Microsoft Office applications.
• Excellent communication and relationship-building skills.
• Strong organisational skills with the ability to prioritise and meet deadlines.

Responsibilities

• Process supplier invoices using the automated recognition system and post to the ledger accurately.
• Match invoices to purchase orders and manage approvals with budget holders.
• Reconcile supplier statements and resolve issues.
• Post and allocate customer receipts and maintain sales ledger records.
• Manage customer accounts through credit control, including debt collection.

Skills

Attention to detail

Microsoft Excel

Communication skills

Organisation

Problem solving

Teamwork

Multi-tasking

Tools

Excel

MS Office

Finance systems

Job description

Contract: Permanent

We have an exciting opportunity for a Finance Transactions Assistant to support the day-to-day operation of both the Accounts Payable and Accounts Receivable functions across Mayborn! The role is responsible for ensuring the timely and accurate processing of supplier invoices, customer receipts, credit control activities, and financial transactions, while supporting strong cash flow and maintaining excellent relationships with internal and external stakeholders.

Location: Newcastle upon Tyne

What You Will Be Doing

• Process supplier invoices using the automated invoice recognition system and ensure accurate posting to the ledger.
• Match invoices to purchase orders and manage invoice approvals and queries with budget holders and departments.
• Reconcile supplier statements and proactively resolve outstanding issues.
• Post and allocate customer receipts and maintain accurate sales ledger records.
• Manage customer accounts through effective credit control, including debt collection via telephone, email, statements, and customer portals.
• Investigate and resolve customer and supplier queries, including processing credit notes where appropriate.
• Review customer orders and credit limits, escalating issues where necessary and supporting order release decisions.
• Complete month-end activities including reconciliations, journals, reporting, and other tasks in line with the Group reporting timetable.
• Assist with cash forecasting and support external audit requests as required.
• Maintain accurate financial records and contribute to continuous improvement of finance processes.
• Build effective working relationships across the business and provide excellent customer service to internal and external stakeholders.

What Skills and Experience You'll Need to Ace This Job

• Previous experience in an Accounts Payable, Purchase Ledger, Sales Ledger, Credit Control, or similar finance transactions role.
• Strong attention to detail with a high level of accuracy.
• Good working knowledge of Microsoft Excel and other Microsoft Office applications.
• Excellent communication and relationship-building skills.
• Strong organisational skills with the ability to prioritise and meet deadlines.
• Analytical and methodical approach to problem solving.
• Ability to manage multiple tasks across different business units with minimal supervision.
• Comfortable using finance systems and automated processing tools.
• A proactive attitude with a willingness to learn and continuously improve.
• Ability to work collaboratively as part of a team while also taking ownership of individual responsibilities.