Finance Transactions Assistant

Mayborn; Newcastle upon Tyne; On-site; GBP 24,000 - 32,000; Full time

Job summary

Mayborn is seeking a Finance Transactions Assistant to support the day-to-day operation of Accounts Payable and Accounts Receivable across the business in Newcastle upon Tyne. You will ensure timely processing of supplier invoices and customer receipts, maintain accurate ledgers, support credit control, and assist with month-end activities and cash forecasting.

The role requires strong attention to detail, excellent communication, and the ability to work across teams to deliver reliable

Qualifications

• Experience in Accounts Payable, Purchase Ledger or Sales Ledger roles.
• Excellent attention to detail and accuracy.
• Strong Excel and Office skills.
• Clear communication and relationship-building.
• Good organisational skills and ability to prioritise.
• Experience with finance systems and automation is a plus.
• Proactive with a learning mindset.
• Team player with ability to work across units.

Responsibilities

• Process supplier invoices and post to the ledger.
• Match invoices to purchase orders and manage approvals.
• Reconcile supplier statements and resolve issues.
• Post and allocate customer receipts.
• Manage credit control and debt collection.
• Investigate queries and process credit notes.
• Review orders and credit limits; support releases.
• Support month-end activities and reporting.
• Assist with cash forecasting and audit requests.
• Maintain accurate records and seek process improvements.
• Collaborate across the business and provide stakeholder service.

Skills

Accounts Payable

Purchase Ledger

Sales Ledger

Credit Control

Excel

Communication

Attention to detail

Organisational skills

Problem solving

Teamwork

Tools

Microsoft Excel

Finance systems

Job description

Finance Transactions Assistant

Location: Newcastle upon Tyne

Contract: Permanent

We have an exciting opportunity for a Finance Transactions Assistant to support the day-to-day operation of both the Accounts Payable and Accounts Receivable functions across Mayborn!

The role is responsible for ensuring the timely and accurate processing of supplier invoices, customer receipts, credit control activities, and financial transactions, while supporting strong cash flow and maintaining excellent relationships with internal and external stakeholders.

What You Will Be Doing

• Process supplier invoices using the automated invoice recognition system and ensure accurate posting to the ledger.
• Match invoices to purchase orders and manage invoice approvals and queries with budget holders and departments.
• Reconcile supplier statements and proactively resolve outstanding issues.
• Post and allocate customer receipts and maintain accurate sales ledger records.
• Manage customer accounts through effective credit control, including debt collection via telephone, email, statements, and customer portals.
• Investigate and resolve customer and supplier queries, including processing credit notes where appropriate.
• Review customer orders and credit limits, escalating issues where necessary and supporting order release decisions.
• Complete month-end activities including reconciliations, journals, reporting, and other tasks in line with the Group reporting timetable.
• Assist with cash forecasting and support external audit requests as required.
• Maintain accurate financial records and contribute to continuous improvement of finance processes.
• Build effective working relationships across the business and provide excellent customer service to internal and external stakeholders.

What Skills and Experience You'll Need to Ace This Job

• Previous experience in an Accounts Payable, Purchase Ledger, Sales Ledger, Credit Control, or similar finance transactions role.
• Strong attention to detail with a high level of accuracy.
• Good working knowledge of Microsoft Excel and other Microsoft Office applications.
• Excellent communication and relationship-building skills.
• Strong organisational skills with the ability to prioritise and meet deadlines.
• Analytical and methodical approach to problem solving.
• Ability to manage multiple tasks across different business units with minimal supervision.
• Comfortable using finance systems and automated processing tools.
• A proactive attitude with a willingness to learn and continuously improve.
• Ability to work collaboratively as part of a team while also taking ownership of individual responsibilities.