Finance & Operations Administrator

Confidential; Greater London; On-site; GBP 26,000 - 30,000; Full time

Job summary

Confidential in London is seeking an administrator to provide precise support across logistics, technical and finance functions. You will maintain data quality in the accounting system and ensure smooth processing of orders, deliveries, quality records and invoicing.

Main duties include uploading packing lists, updating customer delivery data, maintaining QC records, updating sales orders, and handling invoices and payment notifications with cross-team coordination.

Qualifications

• Strong organisational skills and attention to detail.
• Good understanding of financial processes and systems.
• Proficiency in financial software and Microsoft Office, especially Excel.
• Excellent communication with suppliers and team members.
• Proactive approach to problem-solving and prioritising tasks.

Responsibilities

• Support the accurate upload of packing lists.
• Make adjustments to packing lists for customer information.
• Maintain the accuracy of arrival and delivery dates to customers in the system.
• Ensure Quality Control reports have been received for all deliveries.
• Record Quality Control arrival scores into the system.
• Save Quality Control reports in a centralised folder.
• Inform the Technical Manager of any missing Quality Control reports.
• Update system sales orders with customer references once confirmed.
• Save invoices when received into a centralised folder.
• Chase customers to confirm return prices and finalised purchase orders for overdue references.
• Finance - Purchase Ledger Invoicing; check and raise queries on invoices.
• Issue payment notifications and reports as required.
• Maintain accurate, up-to-date records across all systems used.
• Communicate effectively across logistics, technical and finance teams to resolve discrepancies.

Skills

Organisational skills

Attention to detail

Communication skills

Problem solving

Proactive attitude

Tools

Excel

Microsoft Office

Financial software

Job description

Confidential in London is seeking an administrator to provide precise support across logistics, technical and finance functions. You will maintain data quality in the accounting system and ensure smooth processing of orders, deliveries, quality records and invoicing.

Main duties include uploading packing lists, updating customer delivery data, maintaining QC records, updating sales orders, and handling invoices and payment notifications with cross-team coordination.