Finance Administrator

Confidential; Greater London; Sur place; GBP 26 000 - 30 000; Plein temps

Résumé du poste

Confidential in London is seeking an administrator to provide precise support across logistics, technical and finance functions. You will maintain data quality in the accounting system and ensure smooth processing of orders, deliveries, quality records and invoicing.

Main duties include uploading packing lists, updating customer delivery data, maintaining QC records, updating sales orders, and handling invoices and payment notifications with cross-team coordination.

Qualifications

• Strong organisational skills and attention to detail.
• Good understanding of financial processes and systems.
• Proficiency in financial software and Microsoft Office, especially Excel.
• Excellent communication with suppliers and team members.
• Proactive approach to problem-solving and prioritising tasks.

Responsabilités

• Support the accurate upload of packing lists.
• Make adjustments to packing lists for customer information.
• Maintain the accuracy of arrival and delivery dates to customers in the system.
• Ensure Quality Control reports have been received for all deliveries.
• Record Quality Control arrival scores into the system.
• Save Quality Control reports in a centralised folder.
• Inform the Technical Manager of any missing Quality Control reports.
• Update system sales orders with customer references once confirmed.
• Save invoices when received into a centralised folder.
• Chase customers to confirm return prices and finalised purchase orders for overdue references.
• Finance - Purchase Ledger Invoicing; check and raise queries on invoices.
• Issue payment notifications and reports as required.
• Maintain accurate, up-to-date records across all systems used.
• Communicate effectively across logistics, technical and finance teams to resolve discrepancies.

Connaissances

Organisational skills

Attention to detail

Communication skills

Problem solving

Proactive attitude

Outils

Excel

Microsoft Office

Financial software

Description du poste

To provide accurate, timely administrative support across the logistics, technical and finance functions, maintaining data quality in the accounting system and ensuring smooth processing of orders, deliveries, quality records and invoicing.

Client Details

A well established organisation who are performing well in their industry sector.

Description

• Support the accurate upload of packing lists.
• Make adjustments to packing lists where required for specific customer information (e.g. delivery destination changes, prices etc).
• Maintain the accuracy of arrival and delivery dates to customers in the system.
• Ensure Quality Control reports have been received for all deliveries.
• Record Quality Control arrival scores into the system.
• Save Quality Control reports when received into a centralised folder
• Inform the Technical Manager of any missing Quality Control reports.
• Update system sales orders with customer references once confirmed.
• Save invoices when received into a centralised folder.
• Chase customers to confirm return prices and finalised purchase orders for overdue references.
• Finance - Purchase Ledger Invoicing
• Check and raise queries on invoices as identified by purchase ledger team.
• Issue payment notifications and reports as required
• Maintain accurate, up-to-date records across all systems used.
• Communicate effectively across logistics, technical and finance teams to resolve discrepancies.

Profile

• Strong organisational skills and attention to detail.
• A good understanding of financial processes and systems.
• Proficiency in financial software and Microsoft Office, especially Excel.
• Good communication skills for liaising with suppliers and team members.
• A proactive approach to problem-solving and prioritising tasks.

Job Offer

• Salary ranging from 26,000 to 30,000, dependent on the level of experience.

People are at the heart of Michael Page. We are committed to creating an inclusive environment.

As an inclusive recruiter we welcome applications from people of all backgrounds, identities and experiences.

If you require any adjustments or accommodations during the recruitment process, we'll work with you to ensure you can perform at your best.