Finance & Office Operations Coordinator

Human Data Sciences; Cardiff; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Free on-site parking

Learning and development opportunities

Staff events

Company pension

Job summary

Human Data Sciences is a health research and analytics company focused on real-world data to improve healthcare decisions. We are seeking an exceptionally organised Business Operations Coordinator to keep day-to-day operations smooth, with a focus on bookkeeping, finance administration and office management.

You will work closely with the Business Operations Manager and handle tasks across recruitment support, HR records, policy reminders and events logistics, ensuring accurate record-keeping

Qualifications

• Relevant bookkeeping qualification or practical experience in finance administration.
• Good working knowledge of Xero and Excel/Microsoft 365; Xero certification would be advantageous.
• Qualifications in business administration or people practice would be useful but are not essential.
• 25 days’ annual leave plus bank holidays (pro-rata).
• Company pension and learning opportunities.

Responsibilities

• Day-to-day bookkeeping, invoicing and reconciliations using Xero
• Processing expenses and preparing payment runs
• Keeping finance records accurate and organised
• Managing office supplies, utilities, suppliers and maintenance
• Coordinating cleaners, contractors, security and other office requirements
• Supporting recruitment, onboarding and leaver administration
• Keeping_employee records and HR documentation up to date
• Coordinating training, appraisal and policy reminders
• Organising practical arrangements for conferences and events
• Maintaining routine compliance and operational records

Skills

Bookkeeping

Finance administration

Office management

HR administration

Discretion

Attention to detail

Time management

Independent working

Education

AAT Level 2 or above

ICB qualification

Business administration qualification

Tools

Xero

Excel/Microsoft 365

Job description

Human Data Sciences is a health research and analytics company focused on real-world data to improve healthcare decisions. We are seeking an exceptionally organised Business Operations Coordinator to keep day-to-day operations smooth, with a focus on bookkeeping, finance administration and office management.

You will work closely with the Business Operations Manager and handle tasks across recruitment support, HR records, policy reminders and events logistics, ensuring accurate record-keeping