Finance Manager

NHS; Wembley; On-site; GBP 45,000 - 60,000; Full time

Job summary

A leading healthcare institution seeks a Finance Manager to oversee financial operations, ensuring accuracy and compliance. This role involves budgeting, reporting, and liaising with stakeholders to support strategic decision-making and operational excellence.

Qualifications

• Experience in healthcare or NHS financial management.
• Proficient in Xero and Excel.

Responsibilities

• Oversee financial planning, budgeting, and reporting.
• Manage payroll, NHS pensions, and income tracking.
• Prepare financial reports and manage claims.

Skills

Analytical skills

Organizational skills

Problem-solving skills

Interpersonal skills

Communication skills

Education

Experience in healthcare financial management

Tools

Xero

Excel

Fathom

EMIS

Job description

We are seeking a highly capable and motivated Finance Manager to lead the financial operations of the practice. This pivotal role is responsible for ensuring financial accuracy, transparency, and compliance, providing vital support to strategic decision-making and enabling operational excellence.

Main duties of the job

Key Responsibilities

1. Oversee financial planning, budgeting, and reporting for the practice. Develop and manage annual budgets aligned with strategic goals, monitor variances, and produce quarterly forecasts.
2. Lead financial operations using Xero, managing payroll, NHS pensions, partners' drawings, income tracking, and year-end accounts. Ensure accurate reconciliation of income, bank accounts, and financial records.
3. Produce regular reports and utilize Fathom or similar tools for KPI analysis and planning.
4. Handle all financial claims and submissions including CQRS, PPA, DES, local services, and minor surgery. Maintain documentation and liaise with NHS Property Services for rent and service charge claims.
5. Manage practice expenses, supplier payments, petty cash, billing, and invoicing for private work and room rentals.
6. Ensure payroll compliance, onboard new employees, manage NHS pension submissions, prepare for audits, and maintain compliance with financial standards.
7. Implement internal controls, improve financial systems and processes, and liaise with stakeholders such as PCSE, NHS England, banks, and auditors.

About us

Premier Medical Centre is a distinguished healthcare institution committed to delivering exceptional services through our core values: Innovation, Teamwork, Education, and Respect. As a teaching practice, we foster a culture of continuous learning, collaboration, and excellence in patient care.

Job responsibilities

1. Financial Planning and Budget Management: Develop and manage annual budgets, monitor variances, conduct quarterly reviews, and analyze financial data for operational improvements.
2. Financial Management: Oversee daily financial operations, maintain accurate records, manage partners' drawings and NHS pensions, coordinate payroll, oversee bank accounts, and manage year-end reporting.
3. Financial Reporting and Reconciliation: Prepare financial reports, manage PCSE reconciliation, ensure accurate account records, and analyze KPIs with forecasting tools.
4. Claims and Submissions: Submit claims for CQRS, PPA, DES, and other services, maintain documentation, and liaise with NHS Property Services.
5. Expense Management: Oversee expenses, approve payments, and ensure policy compliance.
6. Payroll and Pension Administration: Manage payroll, ensure HMRC compliance, and handle NHS pension submissions.
7. Invoicing and Billing: Create invoices for private work, manage third-party billing, and follow up on payments.
8. Audit and Compliance: Prepare for audits, ensure NHS compliance, and implement internal controls.
9. Financial Systems and Process Improvement: Manage financial systems, review processes, and train staff.
10. Strategic Financial Support: Support management with planning, financial modeling, and business case preparation.
11. Stakeholder Liaison: Act as the financial contact for relevant stakeholders, including PCSE, NHS England, banks, and auditors.

Person Specification

Qualifications

• Experience in healthcare or NHS financial management.
• Proficient in Xero and Excel.
• Strong analytical, organizational, and problem-solving skills.
• Excellent interpersonal and communication skills.
• Ability to work independently and manage priorities.
• Experience with Fathom or similar tools.
• Understanding of NHS funding and claims.
• Familiarity with EMIS and healthcare finance systems.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975. A Disclosure check will be required to assess any previous criminal convictions.