Finance Assistant

Novatech Ltd; Selsey; On-site; GBP 15,000 - 18,000; Part time

Benefits offered by this job

WPA Healthcare

Pension scheme

Nursery fees support

Gym discount

Volunteer days

Employee Ownership Trust

Job summary

Target Professional Services is hiring a Finance Assistant to support the day-to-day operations of the Finance function. The role focuses on payroll administration, accounts receivable, accounts payable and general finance administration.

Reporting to the Finance Manager, you will help ensure accurate records, timely processing and excellent stakeholder service in a busy growing business in Selsey.

Qualifications

• Previous experience in a finance, accounts or payroll administration role.
• Experience with accounts payable and accounts receivable processes.
• Strong numerical and analytical skills with high attention to detail.
• Good working knowledge of Microsoft Excel.
• Ability to manage competing priorities and deadlines.

Responsibilities

• Payroll administration support and accurate data processing.
• Handle accounts receivable including debt chasing and cash flow support.
• Process supplier invoices and reconcile against POs.
• Maintain organised finance records and support month-end processes.
• Support financial reporting and reporting preparation.

Skills

Numerical skills

Attention to detail

Payroll administration

Accounts payable/receivable

Communication

Education

GCSE Maths and English

AAT qualification

Payroll qualification (desirable)

Tools

Sage

Excel

Job description

Finance Assistant

At Target Professional Services, we're proud of our people, culture and reputation for delivering exceptional services to our clients. As our business continues to grow, we are looking for a Finance Assistant to support the day-to-day operations of our Finance function.

This is an excellent opportunity for someone who enjoys working with numbers, has strong attention to detail and wants to play a key role in ensuring the smooth running of a busy and growing business.

Purpose of the Role

Reporting to the Finance Manager, the role is responsible for payroll administration support, accounts receivable, accounts payable, finance administration. The Finance Assistant ensures accurate financial records, timely processing of transactions and excellent service to both internal and external stakeholders.

Key Responsibilities

Payroll Administration Support

• Prepare and maintain accurate payroll data, including starters, leavers, contractual changes, absence records and variable pay information.
• Verify payroll information and reconcile payroll inputs before submission to the Finance Manager.
• Support monthly payroll processes to ensure compliance with UK payroll deadlines.
• Maintain payroll records in accordance with GDPR and company policies.
• Respond to payroll-related queries from employees in a timely and professional manner.
• Support pension administration and payroll reporting requirements.

Accounts Receivable & Debt Collection

• Allocate incoming payments and reconcile customer accounts.
• Monitor aged debt reports and proactively chase outstanding debt.
• Escalate overdue accounts where required.
• Support cash flow management through effective debtor control.

Accounts Payable & Supplier Management

• Process supplier invoices accurately and promptly.
• Verify invoices against purchase orders and supporting documentation.
• Reconcile supplier statements and resolve discrepancies.
• Maintain supplier records and ensure accurate account information.
• Build positive relationships with suppliers and respond promptly to enquiries.

Finance Administration & Operations Support

• Maintain organised finance records, files and documentation.
• Complete routine finance administration tasks accurately and efficiently.
• Support month-end and year-end finance processes.
• Assist with financial reporting and management information preparation.
• Provide administrative support to the Finance Manager as required.
• Ensure finance-related tasks are completed within agreed service levels.
• Document and update Finance processes to be approved by Finance Manager

Finance Systems Data Integrity

• Maintain accurate financial data across all systems e.g. Sage, payroll etc.
• Perform regular reconciliations and data validation checks.
• Investigate and resolve data discrepancies in a timely manner.
• Support continuous improvement of finance processes and systems.
• Ensure compliance with internal controls and financial procedures.
• Contribute to the accuracy and reliability of management information and reporting.

Key Skills & Experience

Essential

• Previous experience in a finance, accounts or payroll administration role.
• Experience of accounts payable and accounts receivable processes.
• Strong numerical and analytical skills.
• Excellent attention to detail and accuracy.
• Good working knowledge of Microsoft Excel.
• Ability to manage competing priorities and deadlines.
• Strong communication and customer service skills.
• Experience supporting payroll administration.
• Knowledge of payroll procedures.

Desirable

• Experience using Sage intact.

Qualifications

Essential

• GCSE (or equivalent) Maths and English at Grade C/4 or above.
• AAT qualification or working towards AAT.

Desirable

• Payroll-related qualification or training.

Personal Attributes

• Highly organised and methodical.
• Trustworthy and able to maintain confidentiality.
• Proactive and self-motivated.
• Team-oriented with a willingness to support colleagues.
• Committed to continuous improvement.
• Aligned to Target's values of Respect, Passion, Innovation and Integrity.

Package

• Starting salary £28,000 pro rata Actual £16,800
• Hours(21 hours 45 minutes per week) flexible on working pattern
• ContractPermanent
• LocationSelsey, West Sussex
• Target is anEmployee Ownership trust- you will become a beneficiary after 12 months employment
• Annual dividends eligible after 12 months service (subject to business performance)
• Supportive & friendly team to help you develop in the role
• Contribution towards nursery fees
• 25% gym discount at Thrive gym
• WPA Healthcare
• Auto enrollment pension
• Growing business with opportunity for career progression
• Two Company paid volunteer days per year
• Employee Assistance Program
• Perkbox employee discount scheme
• Company paid social events throughout the year
• Birthday, work anniversary and Christmas gift voucher

A bit about Target Professional Services

Target Professional Services are market leading global tracing and data verification specialists. We have provided innovative services to the pension and finance sector for over 35 years. We became an Employee Ownership Trust (EOT) in 2022.

Our company values - Respect,Passion,Integrity,andInnovation underpin everything we do. Our culture is supportive and friendly.

Our Vision - \"Everyone connected to their pensions and savings.Securely,confidently,globally\"

Our Mission - \"By applying a unique blend of technology and customer focus, we provide agile solutions that deliver accurate data to the pensions and savings sector globally\"