Finance Assistant

Northamptonshire Arts Management Trust; Northampton; On-site; GBP 22,000 - 28,000; Part time

Job summary

Northamptonshire Arts Management Trust is seeking a Finance Assistant to support the Finance Manager and wider team with day-to-day processing, purchase orders, invoices and month-end prep in a busy arts environment.

The role requires accurate data entry, Excel skills, and the ability to maintain confidentiality, attend meetings and take minutes, with 30 hours a week across four or five days.

Qualifications

• Understanding of computerised sales ledger
• Computerised integrated accounting systems preferably Exchequer
• Technical knowledge of correct purchase ledger operation
• Computerised sales ledger
• Attending meetings and producing accurate minutes

Responsibilities

• Undertake administrative duties associated with processing of purchase orders, invoices and credit notes
• Prepare BACS runs for payment
• Cash handling and banking imports for NTT (Sales and Customer Experience)
• Control and perform petty cash administration
• Assist Finance Team with general administration
• Provide holiday and sickness cover within the Finance Team
• Support Month End schedules (Accruals, Pre-Payments)
• Assist with annual external audit

Skills

Analytical

Excel

Numerate

Communication

Organisation

Team player

Confidentiality

Tools

Exchequer

Computerised systems

Purchase ledger

Sales ledger

Job description

If you’re an enthusiastic and organised team player with a keen eye for detail, we may have the role for you. We’re looking for a Finance Assistant to support our wider finance team with day-to-day financial processes and administration.

Join Northamptonshire Arts Management Trust and be part of a collaborative team supporting the smooth running of our theatres. From invoices and payments to month-end prep, you’ll help ensure our finances are accurate, efficient and well‑organised in a creative, fast‑paced environment.

If you’re accurate, proactive and love working with numbers (and maybe the arts), we’d love to hear from you!

Job Purpose:

Provide hands‑on assistance to the Finance Manager and support to the Finance Team to ensure a quality service is being provided to internal and external stakeholders.

Support the day‑to‑day workings of the Finance Team enabling improved business performance through accurate recording of financial information.

Key Task Areas:

• Undertake administrative duties associated with the processing of purchase orders, invoices, and credit notes.
• Preparing BACS runs for payment.
• Cash handling and banking imports for NTT (Sales and Customer Experience)
• Control and perform petty cash administration
• Assisting Finance Team with general administration.
• Providing holiday and sickness cover within the Finance Team as directed by the Finance Manager.
• Support Finance Team in preparation of Month End schedules (Accruals, Pre-Payments etc.)
• Assisting with the annual external audit

Full Job Description available on our website

Additional Information

Hours of work: 30 hour per week over a minimum four or five days (working pattern to be agreed with successful candidate)

Experience

• Previous experience of Purchase Ledger administration
• Previous experience of computerised systems
• Experience of implementing / maintaining administrative systems/procedures
• Attending meetings and producing accurate minutes

Knowledge/Qualifications

• Understanding of computerised sales ledger

Skills/Abilities

• Analytical approach to problem‑solving
• Excellent IT skills in Microsoft Outlook, particularly Excel and Word
• Accurate and numerate
• Excellent communication skills (verbal and written)
• Excellent organisational skills
• Ability to work using own initiative
• Enthusiastic team player
• Maintaining confidentiality

Experience

• Previous experience of computerised purchase ledger operation.

Knowledge/Qualifications

• Computerised integrated accounting systems preferably Exchequer
• Technical knowledge of correct purchase ledger operation
• Computerised sales ledger
• Understanding and appreciation of performing arts and entertainment

Closing Date: Tue 6 Oct 26

Interviews: Tue 13 Oct 26

About Company

Northamptonshire Arts Management Trust (NAMT) provides shared services for arts venues in the county; from strategic and managerial leadership, to show and film programming, IT, administrative, accounting and marketing support. Working together as a group of companies, NAMT partners with Royal & Derngate, Northampton (incorporating the Northampton Filmhouse) (R&D) and The Core at Corby Cube (The Core).

• Employee Assistance Programme - Free employee assistance programme run by Health Assured provides counselling, family advice, medical information, legal advice, financial and debt information, life and leadership coaching, and an online health and wellbeing portal.
• Bar & Shop Discount - 10% discount on products purchased at our bars and theatre shop

Complimentary tickets available on selected shows:

• Produced productions – All colleagues will receive two tickets to the press night of all Made In Northampton productions where available. Additional comps will be available for any performance during the run (subject to availability).
• Presented productions – Comps may be available for those productions that have not achieved sales of 80% of capacity on each individual performance, subject to contract arrangements and sales patterns.
• Films – Comps will be made available to colleagues for films at Northampton Film house where availability allows. A weekly email will be sent out to all colleagues providing a list of eligible film screenings. The £1.00 booking fee will apply.

• Family Friendly Policies - Enhanced leave and pay for Maternity, Paternity, Shared Parental, Dependants, Careers, Annual Leave and Sickness