Finance Assistant

Northamptonshire Arts Management Trust (NAMT); Northampton; On-site; GBP 20,000 - 21,000; Full time

Benefits offered by this job

Employee Assistance Programme

Bar & Shop Discount

Complimentary theatre tickets

Job summary

Northamptonshire Arts Management Trust is seeking a Finance Assistant to support the Finance Manager with day-to-day processes in a creative theatre setting.

You will handle purchase ledgers, invoices, and payments, contribute to month-end schedules, and assist with audits, while maintaining accuracy and confidentiality.

This role is 30 hours per week with a salary of £19,828 to £21,050 per annum, pro-rata where applicable, and benefits including an EAP and staff discounts.

Qualifications

• Experience of Purchase Ledger administration and maintaining financial records.
• Experience with computerised systems and accounting software.
• Attendance at meetings and producing accurate minutes.

Responsibilities

• Process purchase orders, invoices and credit notes.
• Prepare BACS runs for supplier payments.
• Manage cash handling and banking imports.
• Administer petty cash and perform reconciliations.
• Provide general administrative support to the Finance Team.
• Assist with month-end schedules and year-end audits.

Skills

Analytical

Excel

Word

Attention to detail

Communication skills

Organisational skills

Team player

Initiative

Confidentiality

Purchase ledger

Tools

Exchequer

Computerised systems

Job description

If you're an enthusiastic and organised team player with a keen eye for detail, we may have the role for you. We're looking for a Finance Assistant to support our wider finance team with day-to-day financial processes and administration.

Join Northamptonshire Arts Management Trust and be part of a collaborative team supporting the smooth running of our theatres. From invoices and payments to month-end prep, you'll help ensure our finances are accurate, efficient and well-organised in a creative, fast-paced environment.

If you're accurate, proactive and love working with numbers (and maybe the arts), we'd love to hear from you!

About the Role

Job Purpose:

Provide hands-on assistance to the Finance Manager and support to the Finance Team to ensure a quality service is being provided to internal and external stakeholders.

Support the day-to-day workings of the Finance Team enabling improved business performance through accurate recording of financial information.

Key Task Areas

• Undertake administrative duties associated with the processing of purchase orders, invoices, and credit notes.
• Preparing BACS runs for payment.
• Cash handling and banking imports for NTT (Sales and Customer Experience)
• Control and perform petty cash administration
• Assisting Finance Team with general administration.
• Providing holiday and sickness cover within the Finance Team as directed by the Finance Manager.
• Support Finance Team in preparation of Month End schedules (Accruals, Pre-Payments etc.)
• Assisting with the annual external audit
• Ad-hoc sales invoicingFull Job Description available on our website

Additional Information

Hours of work: 30 hour per week over a minimum four or five days (working pattern to be agreed with successful candidate)

Salary: £19,828 - £21,050 per annum (FTE £24,454 - £25,962)

Benefits

• Employee Assistance Programme - Free employee assistance programme run by Health Assured provides counselling, family advice, medical information, legal advice, financial and debt information, life and leadership coaching, and an online health and wellbeing portal.
• Bar & Shop Discount - 10% discount on products purchased at our bars and theatre shop
• Complimentary tickets available on selected shows:

• Produced productions - All colleagues will receive two tickets to the press night of all Made In Northampton productions where available. Additional comps will be available for any performance during the run (subject to availability).
• Presented productions - Comps may be available for those productions that have not achieved sales of 80% of capacity on each individual performance, subject to contract arrangements and sales patterns.
• Films - Comps will be made available to colleagues for films at Northampton Film house where availability allows. A weekly email will be sent out to all colleagues providing a list of eligible film screenings. The £1.00 booking fee will apply.

• Family Friendly Policies - Enhanced leave and pay for Maternity, Paternity, Shared Parental, Dependants, Careers, Annual Leave and Sickness

Requirements

Experience

• Previous experience of Purchase Ledger administration
• Previous experience of computerised systems
• Experience of implementing / maintaining administrative systems/procedures
• Attending meetings and producing accurate minutes

Knowledge/Qualifications

• Understanding of computerised sales ledger

Skills/Abilities

• Analytical approach to problem-solving
• Excellent IT skills in Microsoft Outlook, particularly Excel and Word
• Accurate and numerate
• Excellent communication skills (verbal and written)
• Excellent organisational skills
• Ability to work using own initiative
• Attention to detail
• Enthusiastic team player
• Maintaining confidentiality

Desirable Skills

Experience

Previous experience of computerised purchase ledger operation.

Knowledge/Qualifications

• Computerised integrated accounting systems preferably Exchequer
• Technical knowledge of correct purchase ledger operation
• Computerised sales ledger
• Understanding and appreciation of performing arts and entertainment

Closing Date: Tue 6 Oct 26

Interviews: Tue 13 Oct 26