Finance Assistant

The Commercial Hotel; Johnstone; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Profit sharing

Free lunch

Wellbeing resources

Mental Health First Aider

Team surveys & feedback

Job summary

The Commercial Hotel is seeking a detail-oriented Finance Assistant to support the purchase ledger from our Head Office in Scotland. You will handle invoice processing, supplier reconciliations, and day-to-day procurement system activities, ensuring accurate financial data and timely payments.

You will be based in our open-plan Head Office, collaborating with Finance, Marketing and Central Reservations. The role requires at least 3 years in a similar bookkeeping/finance position and the ability

Qualifications

• 3+ years in a bookkeeping/finance role.
• Experience with purchase ledger tasks and supplier communications.
• Ability to process high volumes accurately in a fast-paced environment.

Responsibilities

• Manage all aspects of the purchase ledger.
• Process invoices and perform supplier reconciliations.
• Follow up on invoice queries and approvals.
• Oversee day-to-day use of the online hotel procurement system for Food, Drink & Other supplies.
• Monitor central email inbox and perform general administrative duties.
• Handle credit control and assist with payment processing.
• Support month-end activities and ad hoc tasks as required.

Skills

Purchase ledger

Invoice processing

Supplier reconciliations

Credit control

Data entry

Communication skills

Tools

Procurement system

Job description

We're about much more than hospitality! We're striving to make life better for people - whether they are team, guests or community, through our everyday actions and decisions. Our team care for others, bring their best and help us move forward, whatever job they do.

ABOUT THE ROLE

This role is within our Finance function, and primarily provides support to Purchase Ledger.

This a diverse role where no two days will be the same. One day you may be reconciling supplier statements and processing purchasing invoicing; the next day you could be phoning a supplier to make a credit card payment, and; the day after you may be contacting a venue to support them with confirming a drinks delivery they received on our purchasing system.

RESPONSIBILITIES

• All aspects of purchase ledger
• • Invoice processing
  • Supplier reconciliations
  • Following up on Invoice Queries / Approvals
  • Day-to-day management of online hotel procurement system for Food, Drink & Other supplies
• Monitoring Central email inbox
• General administrative duties
• Credit Control
• Supporting payment processing
• Support on month end workflow
• Ad hoc support as required

ABOUT YOU

This role is suited to someone looking for a diverse role, structure in their responsibilities, but adaptable to different priorities whilst bringing your best.

You will be based at our Head Office where key functions (such as Finance, Marketing & Central Reservations) operate in an open-plan office. The ideal candidate will enjoy the collaboration that this provides whilst still being able to process high volumes of information accurately in this fast-paced environment.

You will have at least 3 years' experience in a similar bookkeeping / finance role.

HOW WE CARE FOR OUR TEAM

• Offering great perks and benefits to be enjoyed by you and your family!
• Sharing 10% of our profits with you after 1 year of service - this is our 'Heart Count Payment'
• Free lunch provided daily
• Listening to our team via surveys and feedback sessions
• Offering free wellbeing services and resources, for help whenever you need it
• Access to a Mental Health First Aider at all of our venues