Finance Assistant

S1jobs; Glasgow; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Learning and development opportunities

Healthcare benefits

Blue Light Card discounts

Childcare discounts via partner

Confidential counselling services

Cycle to Work scheme

Generous holidays

Job summary

Kibble is seeking a Finance Assistant in Glasgow to support day-to-day financial operations, focusing on Soldo transaction reconciliation, reporting, and payments.

You will work within the Finance Team to ensure accuracy, timeliness and compliance, handling data entry, cash reconciliations, and ad hoc processing under the Finance Manager guidance.

Qualifications

• Preferably educated to AAT Level 4, or equivalent, with demonstrable work experience
• Experience in a finance department is essential.
• Highly organised with the ability to work on his/her own initiative and prioritise tasks
• Thorough approach, placing importance on accuracy and attention to detail
• A good team player with strong interpersonal skills and the ability to work with a variety of people at different levels of seniority
• An excellent communicator both verbal and written
• Able to work effectively under pressure and to tight deadlines
• Receptive to working in a fast paced, changing environment
• Fast, accurate keyboard skills, with advanced knowledge of Microsoft Excel including Pivot Tables, V-Lookups, formulae etc and Word, Adobe, Power BI.
• Experience in the use of a variety of accounting software, particularly Business Central and Soldo would be advantageous.

Responsibilities

• Reconcile Soldo transactions and ensure proper coding and policy compliance.
• Administer and support the Soldo platform for cardholders and managers.
• Produce and reconcile monthly Soldo reports and investigate discrepancies.
• Monitor receipts and ensure timely submission and compliance.
• Complete four-weekly cash reconciliations and resolve variances.
• Support continuous improvement of Soldo processes and reporting.
• Prepare and reconcile Loan and Savings accounts.
• Maintain ESOS data and energy monitoring records.
• Liaise with customers, suppliers and external stakeholders to resolve queries.
• Ensure all financial transactions are accurately coded.
• Process weekly payments per procedures and controls.
• Prepare, process and reconcile staff expense claims.
• Reconcile corporate credit card transactions and expenditure.
• Support month-end close with journals and balance sheet reconciliations.
• Collaborate with Finance Team to meet deadlines with accuracy.
• Undertake other duties as reasonably requested by Finance Manager.

Skills

Highly organised

Excellent communication

Team player

Attention to detail

Education

AAT Level 4 or equivalent

Tools

Microsoft Excel (Pivot Tables, V-Lookups)

Microsoft Word

Power BI

Business Central

Soldo platform

Job description

About Kibble

Kibble supports children and young people (aged 5-26) who have experienced trauma and adversity through residential care, education and mental health services. For more than 200 years, we’ve put young people first and have built a trusted charity with vital services that strive to transform lives, families and communities.

Kibble supports children and young people (aged 5-26) who have experienced trauma and adversity through residential care, education and mental health services. For more than 200 years, we’ve put young people first and have built a trusted charity with vital services that strive to transform lives, families and communities. When starting a new job at Kibble, you’ll become part of a dedicated staff team who make sure children are happy and safe 365 days a year, 24/7. Whether your role is in care, education, or the corporate side, you’ll help give young people a chance at life.

Main Duties

• Reconcile Soldo prepaid card transactions, ensuring all expenditure is appropriately supported, accurately coded, and compliant with Kibble’s financial policies and procedures.
• Administer and maintain the Soldo platform, providing support and guidance to cardholders and managers to promote effective and compliant use of the system.
• Produce, review and reconcile monthly Soldo reports, investigating and resolving discrepancies and ensuring data accuracy prior to import into the finance system.
• Monitor outstanding receipts and supporting documentation, following up with users to ensure timely submission and compliance with organisational requirements.
• Complete four-weekly cash reconciliations, investigating variances and resolving discrepancies in a timely and accurate manner.
• Support the continuous improvement of Soldo processes, controls and reporting to enhance efficiency, compliance and financial oversight.
• Prepare and reconcile Loan and Savings accounts, investigating and resolving discrepancies as required.
• Maintain utility consumption records and ESOS (Energy Savings Opportunity Scheme) information, including the collection, submission and recording of utility meter readings, ensuring accurate data is available to support organisational energy monitoring, statutory reporting, carbon reduction initiatives and compliance with regulatory requirements.
• Liaise effectively with customers, suppliers and external stakeholders to resolve queries and maintain positive working relationships.
• Ensure all financial transactions are accurately coded and appropriately detailed to support robust financial reporting and analysis.
• Process ad hoc weekly payments in line with approved procedures and financial controls.
• Prepare, process and reconcile staff expense claims, ensuring compliance with organisational policies and procedures.
• Reconcile corporate credit card transactions and associated expenditure, ensuring compliance with financial controls and company policies.
• Support the month-end close process through the preparation and posting of journals and completion of balance sheet reconciliations.
• Work collaboratively within the Finance Team to meet deadlines whilst maintaining a high standard of accuracy, organisation and attention to detail.
• Undertake any other duties commensurate with the role as reasonably requested by the Finance Manager.

Qualifications And Experience

• Preferably educated to AAT Level 4, or equivalent, with demonstrable work experience
• Previous experience of working in a finance department is essential.
• Highly organised with the ability to work on his/her own initiative and prioritise tasks
• Thorough approach, placing importance on accuracy and attention to detail
• A good team player with strong interpersonal skills and the ability to work with a variety of people at different levels of seniority
• An excellent communicator both verbal and written
• Able to work effectively under pressure and to tight deadlines
• Receptive to working in a fast paced, changing environment
• Fast, accurate keyboard skills, with advanced knowledge of Microsoft Excel including Pivot Tables, V-Lookups, formulae etc and Word, Adobe, Power BI.
• Experience in the use of a variety of accounting software, particularly Business Central and Soldo would be advantageous.

Staff Benefits At Kibble

• Learning continues with opportunities for further training, job variety and funded study
• Healthcare significantly contributes to expenses such as dental treatments, new glasses and contact lenses
• Money off shopping and events from Blue Light Card, Costco and other partners
• Discounts are available for childcare through Puddle Lane children’s nursery
• Immediate access to confidential counselling helps you prioritise self-care
• Wellbeing perks continue with Cycle to Work and generous holidays