Finance Assistant

Heart Of Kent Hospice; Aylesford; On-site; GBP 23,000 - 28,000; Full time

Benefits offered by this job

Meaningful role in charity

Supportive team culture

Learning & development

Occasional home working

Job summary

Heart of Kent Hospice is recruiting a Finance Assistant to work closely with the Deputy Finance Director and Finance Officers. The role covers financial record-keeping, processing income and expenditure, payroll support, and day-to-day financial admin across the organisation from a base in Kent.

The ideal candidate will have finance experience, strong numerical accuracy, and excellent attention to detail. The post offers a full-time 37.5 hours per week (9am–5pm), with flex to 30 hours for the

Qualifications

• Previous experience in a finance or accounts administration role.
• Experience processing invoices, supplier payments and reconciliations.
• Experience handling cash, cheques and banking procedures.
• Good working knowledge of Microsoft Office, including Excel, Word and Outlook.
• Confidence using Microsoft Teams.
• Excellent numerical accuracy and attention to detail.
• Strong organisational skills with the ability to prioritise workload and meet deadlines.
• Excellent communication and interpersonal skills.

Responsibilities

• Processing purchase ledger invoices and supplier payments.
• Recording and banking cash and cheque income.
• Completing bank and petty cash reconciliations.
• Raising sales invoices and recording financial transactions.
• Supporting payroll administration and processing timesheets.
• Maintaining accurate financial records using Sage.
• Administering Gift Aid claims and lottery income records.
• Supporting the day-to-day operation of the Zahara accounts payable system.
• Responding to finance queries from colleagues and external contacts.
• Assisting with audit preparation and year-end processes.
• Supporting office administration, stock control and asset management activities.
• Supervising and supporting finance volunteers where appropriate.

Skills

Finance/accounts administration

Invoices processing

Reconciliations

Cash handling

MS Office (Excel/Word/Outlook)

Microsoft Teams

Numerical accuracy

Organisation & time management

Communication & interpersonal skills

Confidentiality

Team collaboration

Tools

Sage

Zahara

Job description

Job Title: Finance Assistant

Hours: Full-time 37.5 hours per week Monday to Friday 9am to 5pm however will consider 30 hours per week for the right candidate

Salary: £25,500 per annum FTE (pro rata for hours worked)

About the Role

As a Finance Assistant, you will work closely with the Deputy Finance Director and Finance Officers to maintain accurate financial records, process income and expenditure, support payroll administration, and provide day-to-day financial and administrative support across the organisation.

If you enjoy working with numbers, have excellent attention to detail, and want to use your skills in a role that makes a genuine difference to people's lives, we'd love to hear from you.

This is a varied and busy role where you'll be responsible for supporting the financial administration of the Hospice and its Trading and Promotions companies.

Key responsibilities include:

• Processing purchase ledger invoices and supplier payments
• Recording and banking cash and cheque income
• Completing bank and petty cash reconciliations
• Raising sales invoices and recording financial transactions
• Supporting payroll administration and processing timesheets
• Maintaining accurate financial records using Sage
• Administering Gift Aid claims and lottery income records
• Supporting the day-to-day operation of the Zahara accounts payable system
• Responding to finance queries from colleagues and external contacts
• Assisting with audit preparation and year-end processes
• Supporting office administration, stock control and asset management activities
• Supervising and supporting finance volunteers where appropriate

What We're Looking For

You'll be a proactive and reliable team player with previous finance or accounts administration experience and a passion for delivering excellent support services.

Essential Requirements

• Previous experience in a finance or accounts administration role
• Experience processing invoices, supplier payments and reconciliations
• Experience handling cash, cheques and banking procedures
• Good working knowledge of Microsoft Office, including Excel, Word and Outlook
• Confidence using Microsoft Teams
• Excellent numerical accuracy and attention to detail
• Strong organisational skills with the ability to prioritise workload and meet deadlines
• Excellent communication and interpersonal skills
• Ability to maintain confidentiality and handle sensitive information appropriately
• Ability to work independently and collaboratively as part of a team

Desirable

• Experience using Sage accounting software
• Experience using accounts payable systems such as Zahara
• Payroll administration experience
• Experience supporting IT administration tasks
• Experience working with volunteers
• Previous experience within a charity or not-for-profit organisation

What We Offer

At Heart of Kent Hospice, you'll be joining a supportive and collaborative team committed to providing exceptional care and support to our community.

• A meaningful role within a respected local charity
• Supportive working environment and team culture
• Opportunities for learning and professional development
• Participation in the Hospice appraisal and development process
• Occasional home working opportunities once established in the role
• The chance to contribute to an organisation that makes a real difference every day

A Standard DBS Check will be required if you are successfully appointed.

We are proud to be a Forces Family Friendly employer and hold the Bronze Award within the Armed Forces Covenant Employer Recognition Scheme. We warmly welcome applications from ex‑Armed Forces personnel, reservists, veterans, and military spouses or partners.

We are committed to promoting equality, diversity, and inclusive practice across both employment and patient care. As a Disability Confident Leader, we encourage applications from people living with disabilities and are dedicated to providing reasonable adjustments to support colleagues to thrive in their roles.

Please note: This vacancy may close early if a high volume of applications is received, so early applications are encouraged.