Finance and Operations Administrator

Ramarketing; Newcastle upon Tyne; On-site; GBP 26,000 - 30,000; Full time

Job summary

Ramarketing, an international marketing agency specializing in life sciences, is seeking a Finance and Operations Administrator for a 6-month fixed-term contract in Newcastle upon Tyne. The role involves supporting finance operations, managing invoices, and assisting with onboarding and logistics. Ideal candidates will have relevant finance experience, strong organizational skills, and a proactive attitude.

Qualifications

• Qualified by experience or relevant training in finance or business administration.
• Proficient with finance systems and invoice/expense processing tools.
• Solid understanding of basic accounting principles.

Responsibilities

• Monitor and manage the finance inbox, handling queries and ensuring timely follow-up.
• Process staff expenses and reconcile corporate credit card transactions.
• Assist with supplier setup, invoice processing, and payment scheduling.

Skills

Attention to detail

Communication skills

Organisational skills

Self-motivation

Adaptability

Education

Relevant training in finance or business administration

Tools

Finance systems

Invoice/expense processing tools

Job description

Who are we... In a nutshell

Ramarketing is an international marketing agency specialising in life sciences. We help clients grow their businesses by enhancing their marketing, design, content, and PR strategies. With offices in the UK, US, and Canada, and over 60 global industry experts, we deliver B2B solutions that drive genuine growth.

Job purpose

What does a Finance and Operations Administrator at Ramarketing do?

As a Finance Assistant, you will play a key support role in ensuring the smooth operation of our finance and business administration processes. Your responsibilities will span managing the finance inbox, processing expenses and invoices, reconciling credit cards and supplier statements, and supporting event-related financial logistics. You’ll also help onboard new employees, coordinate travel arrangements, and provide practical support for our upcoming office move. Working closely with the Finance, IT and Operations teams, and other support teams, you’ll bring structure, accuracy, and a proactive mindset to every task, contributing to our operations' overall efficiency and effectiveness.

Key Responsibilities:

Finance Support

• Monitor and manage the finance inbox, handling queries and ensuring timely follow-up.
  
  

• Process staff expenses and reconcile corporate credit card transactions
  
  

• Assist with supplier setup, invoice processing, and payment scheduling.
  
  

• Perform supplier statement reconciliations and contribute to month-end activities.
  
  

• Ensure finance processes and controls are followed accurately

Client Administration

• Support the Events Manager with administrative tasks related to supplier setup, contract handling, and payments.
  
  

• Maintain clear records and liaise with external vendors as needed

People

• Assist with new employee onboarding logistics, such as arranging and posting IT equipment, scheduling introductory meetings, and preparing onboarding materials.
  
  

• Book travel and accommodation for staff when required
  
  

• Provide practical support for the upcoming office move (e.g. coordinating logistics, vendor liaison, office setup tasks)

Cross-Functional Admin Support

• Provide ad-hoc support to the Head of People, Talent Lead and Cyber Security Manager for administrative projects and processes.
  
  

• Ensure smooth coordination and communication across departments

What’s Important to Us...

We’re on the lookout for a reliable, proactive Finance Assistant to join us on a 6-month fixed-term contract. This isn’t just your average finance admin role — you’ll be getting stuck into a variety of things, from processing invoices and expenses to supporting onboarding, managing travel bookings, and helping the office tick along smoothly. If you’re someone who thrives on variety, loves being organised, and enjoys collaborating with different teams, this could be a great fit. You’ll need to be confident using finance systems, have a good grasp of basic accounting principles, and bring a keen eye for detail. We’re after someone adaptable, quick to learn, and happy to take the initiative — all while juggling changing priorities and keeping things running. If you’re process-driven, great with people, and bring a positive, can-do vibe to your work, we’d love to hear from you.

Key Requirements:

• Qualified by experience or relevant training in finance or business administration

• Proficient with finance systems and invoice/expense processing tools

• Solid understanding of basic accounting principles

• Highly organised with a strong attention to detail

• Excellent communication skills across all levels of the business

• Self-motivated, eager to learn, and willing to speak up when needed guidance

• Comfortable following processes and managing competing priorities

• Adaptable and able to work efficiently in a fast-paced environment

• Confident in handling logistics and liaising with both internal teams and external suppliers

Why Ramarketing?

As a Finance Assistant within the agency, our people will look to you as an ambassador of our values, living and breathing the ramarketing way and using our core values to lead how you work, collaborate and succeed within your role.

At Ramarketing, we prioritise our people and are committed to fostering an inclusive, supportive, and high-performing culture. We believe in creating a workplace where everyone can thrive, grow, and bring their authentic selves to work. Our core values—‘Have a go,’ ‘Be genuine,’ ‘Really care,’ and ‘Be canny’—guide everything we do, from how we collaborate to the world-class results we deliver for our clients.

The details…

Job title: Finance and Operations Administrator

Department: Finance

Location: Newcastle upon Tyne

Role type: 6-month fixed-term contract

Salary: £26,000 to £30,000 per annum

Reports to: Financial Controller