Finance Administrator

Global Fire & Security Systems; Nottingham; On-site; GBP 14,000 - 19,000; Full time

Job summary

Global Fire and Security Systems are seeking a Finance Administrator to join the head office in Nottingham (NG2 Business Park). This full-time, on-site role focuses on the purchase ledger and general administrative support.

You will manage supplier statements, process invoices against POs, check expenses and maintain accurate records. Strong numeracy and teamwork are essential, with Sage 50 experience advantageous.

Qualifications

• Strong numerical and analytical skills.
• Excellent attention to detail.
• Good communication and teamwork skills.
• Ability to manage time and meet deadlines.
• Experience of working within a Purchase Ledger/Finance environment.
• Some experience of using Sage 50 Accounts would be advantageous.

Responsibilities

• Print and check supplier statements against our ledgers, requesting copy invoices where required and deal with any supplier queries.
• Print purchase ledger invoices and check them against the relevant purchase order before posting to the ledger.
• Check submitted expenses, code receipts and raise a payment schedule for payment.
• Categorise and allocate all incoming emails to the relevant team member.
• Update SharePoint documents.
• Ensure outgoing post is franked and ready for collection.
• Handle sales enquiries and supply only orders from customers.
• Answer incoming telephone calls.
• Perform other tasks to ensure smooth department operation.

Skills

Numerical skills

Attention to detail

Communication

Time management

Purchase Ledger experience

Sage 50 experience (adv)

Tools

Sage 50 Accounts

Job description

Nottingham NG2

Full Time - On site - Monday - Friday - £NMW

WELCOME TO GLOBAL

Global Fire and Security Systems are an independent company established in Nottingham since 1999. We have since developed into market leaders in providing quality product solutions throughout the fire and security marketplace nationwide. Thanks to a combined wealth of knowledge and experience between our directors, Global have become industry experts in the design, installation, commissioning and maintenance of fire safety, fire suppression and security systems. Due to continued growth and market development, we are now seeking to appoint a Finance Administrator, to be based at our Head office in Nottingham, at the prestigious NG2 Business Park.

Job Purpose

To provide accurate and efficient purchase ledger and administrative support, ensuring supplier accounts, invoices and employee expenses are processed correctly and on time.

Key Tasks

• Print and check supplier statements against our ledgers - requesting copy invoices where required and deal with any queries that might occur with the suppliers
• Printing purchase ledger invoices and checking them against the relevant purchase order and process them on to the ledger
• Check submitted expenses using our in-house software, coding the receipts and raising a payment schedule ready for payment
• Categorise and allocate all incoming emails to the relevant member of the team
• Updating share point documents
• Ensure the outgoing post is franked and made available for collection
• Action any sales enquiries and supply only orders that are received from our customers
• Answer incoming telephone calls
• Action any other tasks requested to ensure the smooth running of the department

About You

• Strong numerical and analytical skills
• Excellent attention to detail
• Good communication and teamwork skills
• Ability to manage time and meet deadlines
• Experience of working within a Purchase Ledger/Finance environment
• Some experience of using Sage 50 Accounts would be advantageous

Does this sound like you?

Studies have shown that some people, particularly from minority groups are less likely to apply to jobs unless they meet every single qualification.

We are dedicated to building belonging, empowering our colleagues to be their true self by offering a diverse, inclusive and authentic workplace. You may just be the right candidate for this role, or other future roles across our business.