Finance Administrator

BGIS; Greater London; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Competitive salary

Career development opportunities

Training and professional development

Employee wellbeing initiatives

Growing and supportive team

Job summary

BGIS is seeking a Finance Administrator to support day-to-day financial operations in a busy facilities management environment in London. The role involves processing supplier and customer invoices, purchase orders, and month-end activities, with a focus on accuracy and timely data management.

The ideal candidate will have solid experience in finance roles, strong Excel skills, and the ability to collaborate with finance and operational teams.

Qualifications

• Experience as Finance Administrator, Accounts Administrator, Purchase Ledger or similar finance role.
• Good understanding of finance processes and financial controls.
• Experience using finance or ERP systems.
• Strong Microsoft Excel and Microsoft Office skills.
• Excellent attention to detail and accuracy.
• Strong communication and organisational skills.
• Ability to manage multiple tasks and work to deadlines.
• Experience in Facilities Management, Engineering Services, Property Services or contract-led environments is advantageous.

Responsibilities

• Process supplier invoices and ensure accurate coding of costs.
• Raise customer invoices in line with contractual requirements.
• Manage purchase orders and assist with invoice matching.
• Reconcile supplier statements and resolve invoice queries.
• Support the credit control process and monitor outstanding payments.
• Maintain accurate financial records and databases.
• Assist with month-end reporting and financial reconciliations.
• Liaise with operational teams, suppliers and customers regarding financial enquiries.
• Support budgeting and forecasting activities as required.
• Ensure compliance with company financial policies and procedures.
• Assist with ad-hoc finance administration duties.

Skills

Excel

Organisational skills

Attention to detail

Communication

Multitasking

Finance processes

ERP systems

Education

GCSE Maths & English

AAT (desirable)

Tools

ERP systems

Job description

Reports To: Finance Manager / Account Director

Finance Administrator

Location: London

Job Summary

BGIS is seeking a Finance Administrator to support the day-to-day financial operations of the business. Working within a busy facilities management environment, the successful candidate will be responsible for processing financial transactions, maintaining accurate records, supporting invoicing activities and assisting with month-end financial processes.

This role requires excellent attention to detail, strong organisational skills and the ability to work effectively with both operational and finance teams.

Key Responsibilities

• Process supplier invoices and ensure accurate coding of costs.
• Raise customer invoices in line with contractual requirements.
• Manage purchase orders and assist with invoice matching.
• Reconcile supplier statements and resolve invoice queries.
• Support the credit control process and monitor outstanding payments.
• Maintain accurate financial records and databases.
• Assist with month-end reporting and financial reconciliations.
• Liaise with operational teams, suppliers and customers regarding financial enquiries.
• Support budgeting and forecasting activities as required.
• Ensure compliance with company financial policies and procedures.
• Assist with ad-hoc finance administration duties.

Skills & Experience

• Previous experience in a Finance Administrator, Accounts Administrator, Purchase Ledger or similar finance role.
• Good understanding of finance processes and financial controls.
• Experience using finance or ERP systems.
• Strong Microsoft Excel and Microsoft Office skills.
• Excellent attention to detail and accuracy.
• Strong communication and organisational skills.
• Ability to manage multiple tasks and work to deadlines.
• Experience within Facilities Management, Engineering Services, Property Services or a contract-led environment would be advantageous.

Qualifications

• GCSEs (or equivalent) including Maths and English.
• AAT qualification or working towards AAT is desirable but not essential.

What We Offer

• Competitive salary.
• Career development opportunities.
• Training and professional development support.
• Employee wellbeing initiatives.
• Opportunity to join a growing and supportive team.

At BGIS, we are committed to creating an inclusive workplace where everyone feels valued and respected. We welcome applications from all backgrounds and are dedicated to providing equal opportunities for all employees and applicants. #BGISUK #LI-JC2