Finance Administrator

BGIS UK & Europe; Greater London; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

Career development opportunities

Training and professional development

Employee wellbeing initiatives

Growing and supportive team

Job summary

BGIS UK & Europe is seeking a Finance Administrator to support day-to-day financial operations in a busy facilities management environment. You will process supplier invoices, raise customer invoices, manage purchase orders and assist with month-end reconciliations.

The role requires excellent attention to detail, strong organisational skills and the ability to work with both operational and finance teams. Ideally GCSEs with Maths and English and an AAT qualification; experience with finance

Qualifications

• GCSEs including Maths and English.
• AAT qualification desirable but not essential.
• Experience in finance administration roles is preferred.

Responsibilities

• Process supplier invoices and code costs accurately.
• Raise customer invoices in line with contracts.
• Manage purchase orders and match invoices.
• Reconcile supplier statements and resolve queries.
• Support credit control and monitor outstanding payments.
• Assist with month-end reporting and reconciliations.
• Liaise with teams, suppliers and customers on financial enquiries.

Skills

ERP systems

Excel skills

Attention to detail

Communication skills

Organisational skills

Education

GCSEs including Maths & English

AAT qualification desirable

Tools

MS Excel

ERP software

Job description

Finance Administrator

Location: London

Reports To: Finance Manager / Account Director

Job Summary

BGIS is seeking a Finance Administrator to support the day-to-day financial operations of the business. Working within a busy facilities management environment, the successful candidate will be responsible for processing financial transactions, maintaining accurate records, supporting invoicing activities and assisting with month-end financial processes.

This role requires excellent attention to detail, strong organisational skills and the ability to work effectively with both operational and finance teams.

Key Responsibilities

• Process supplier invoices and ensure accurate coding of costs.
• Raise customer invoices in line with contractual requirements.
• Manage purchase orders and assist with invoice matching.
• Reconcile supplier statements and resolve invoice queries.
• Support the credit control process and monitor outstanding payments.
• Maintain accurate financial records and databases.
• Assist with month-end reporting and financial reconciliations.
• Liaise with operational teams, suppliers and customers regarding financial enquiries.
• Support budgeting and forecasting activities as required.
• Ensure compliance with company financial policies and procedures.
• Assist with ad-hoc finance administration duties.

Skills & Experience

• Previous experience in a Finance Administrator, Accounts Administrator, Purchase Ledger or similar finance role.
• Good understanding of finance processes and financial controls.
• Experience using finance or ERP systems.
• Strong Microsoft Excel and Microsoft Office skills.
• Excellent attention to detail and accuracy.
• Strong communication and organisational skills.
• Ability to manage multiple tasks and work to deadlines.
• Experience within Facilities Management, Engineering Services, Property Services or a contract-led environment would be advantageous.

Qualifications

• GCSEs (or equivalent) including Maths and English.
• AAT qualification or working towards AAT is desirable but not essential.

What We Offer

• Competitive salary.
• Career development opportunities.
• Training and professional development support.
• Employee wellbeing initiatives.
• Opportunity to join a growing and supportive team.

At BGIS, we are committed to creating an inclusive workplace where everyone feels valued and respected. We welcome applications from all backgrounds and are dedicated to providing equal opportunities for all employees and applicants. #BGISUK