Finance Administrator

Michael Page Finance; Sevenoaks; On-site; GBP 24,000 - 32,000; Full time

Job summary

Michael Page Finance is seeking an organised Finance Administrator to support day-to-day finance and office administration. The role covers credit control, purchase invoices, bank reconciliations, posting payments and customer account management.

You will also handle telephone duties, scheduling visits and maintaining records, with involvement in month-end procedures and reporting. A professional, accurate approach is essential in a busy office environment.

Qualifications

• Knowledge of credit control, purchase and sales ledgers
• Strong numerical skills and attention to detail
• Confident using accounting software and Microsoft Office
• Professional telephone manner and strong written and verbal communication
• Excellent organisation and time-management skills
• Desirable Sage experience (Satago, AutoEntry)
• Experience coordinating engineers or field-service teams
• Experience in service/maintenance/trade business
• Knowledge of VAT and basic accounting principles

Responsibilities

• Manage credit control, monitor outstanding balances and chase overdue payments
• Investigate and resolve customer account queries and payment discrepancies
• Process purchase invoices, check coding and VAT details, and resolve supplier queries
• Complete regular bank reconciliations and investigate discrepancies
• Post and allocate all incoming payments (bank transfers, card payments, direct debits)
• Take customer payments and provide balances, statements and invoices
• Answer calls, respond to emails and provide general office administration
• Schedule and coordinate engineer visits, servicing appointments and customer callouts
• Maintain accurate job records, customer information and supporting documentation
• Assist with month-end procedures and reporting
• Handle financial and customer information with confidentiality and discretion

Skills

Credit control

Purchase ledger

Sales ledger

Numerical skills

Attention to detail

Communication

Organisation

Time management

Tools

Sage

Satago

AutoEntry

Microsoft Office

Job description

This varied role will cover credit control, purchase invoices, bank reconciliations, posting incoming payments, customer account management, telephone duties and scheduling visits. The successful candidate will be accurate, professional and confident managing multiple priorities in a busy office environment.

Client Details

My client is seeking a organised, reliable and proactive Finance Administrator to support the company's day-to-day finance and office administration

Description

• Manage credit control, monitor outstanding balances and chase overdue payments.
• Investigate and resolve customer account queries and payment discrepancies
• Process purchase invoices, check coding and VAT details, and resolve supplier queries.
• Complete regular bank reconciliations and investigate discrepancies.
• Post and allocate all incoming payments, including bank transfers, card payments and direct debits.
• Take customer payments and provide account balances, statements and invoice copies.
• Answer incoming telephone calls, respond to emails and provide general office administration.
• Schedule and coordinate engineer visits, servicing appointments and customer callouts.
• Maintain accurate job records, customer information and supporting documentation.
• Assist with month-end procedures, reporting and other finance administration as required.
• Handle financial and customer information with confidentiality and discretion.

Profile

A successful Finance Administrator should have:

• Practical knowledge of credit control, purchase ledger and sales ledger processes.
• Strong numerical skills and excellent attention to detail.
• Confident using accounting software and Microsoft Office.
• Professional telephone manner and strong written and verbal communication skills.
• Excellent organisation and time-management skills.
• Desirable Experience
• Experience using Sage, including Satago and AutoEntry
• Experience coordinating engineers, field-service teams or customer appointments. Advantageous
• Previous experience in a service, maintenance, engineering or trade-based business.
• Knowledge of VAT, basic accounting principles and bank or supplier reconciliations.

Job Offer

• Permanent Finance Administrator position based in Sevenoaks.

People are at the heart of Michael Page. We are committed to creating an inclusive environment. As an inclusive recruiter we welcome applications from people of all backgrounds, identities and experiences. If you require any adjustments or accommodations during the recruitment process, we'll work with you to ensure you can perform at your best.