Finance Administrator

Reactive Permanent Recruitment; Clifton; Hybrid; GBP 17,000 - 24,000; Part time

Benefits offered by this job

Parking permit

Pension

Training and career growth

Hybrid work

Job summary

Reactive Permanent Recruitment is seeking a Finance Administrator for Clifton, Bristol. This part-time, hybrid role supports a Bristol-based accountancy practice serving clients UK-wide since 2013. You will handle inbox management, deadlines, client workflow coordination and data/document control.

The position offers £15 per hour, 20 hours per week with parking option, pension and strong training opportunities in a small, collaborative team.

Qualifications

• Proactive mindset with ability to spot issues early and chase progress.
• Excellent organisation to manage multiple deadlines and keep systems tidy.
• Strong communication with clients and team in a professional, concise manner.
• Attention to detail to ensure data accuracy in deadlines and records.

Responsibilities

• Inbox Management: triage client emails, acknowledge receipts, assign tasks and log communications.
• Deadline Tracking: monitor live deadline calendar, HMRC deadlines, and internal systems; prompt colleagues.
• Workflow Scheduling: allocate tasks, monitor progress, ensure priority clarity.
• System Maintenance: update XPM, GoCardless, AML records, onboarding forms and client notes.
• Client Liaison: act as first point of contact for routine queries with professionalism.
• Document & Data Management: organize client documents, file correctly, maintain records.
• Daily Operational Checks: quick daily review of inbox, deadlines, workload, system updates.

Skills

Proactive mindset

Excellent organisation

Strong communication

Attention to detail

Calm under pressure

Discretion & professionalism

Tools

Xero Practice Manager

HMRC portals

Companies House

cloud systems

Job description

JS-FADMIN-BS8 Package:

£15 per hour + excellent career & benefits

Role

Finance Administrator, Clifton, Bristol (part-time & hybrid) Reactive Recruitment are working with a Bristol (Clifton) based accountancy practice who have been working with clients UK wide since 2013. Due to increased business, they seek a valuable member of their team to join as an Administrator & Client Workflow Coordinator on a part-time basis.

Location:

Clifton

Reference:

JS-FADMIN-BS8

Package:

£15 per hour + excellent career & benefits

Role

Finance Administrator, Clifton, Bristol (part-time & hybrid) Reactive Recruitment are working with a Bristol (Clifton) based accountancy practice who have been working with clients UK wide since 2013. Due to increased business, they seek a valuable member of their team to join as an Administrator & Client Workflow Coordinator on a part-time basis.

Finance Administrator Package & Hours

• Working Monday to Friday 20 hours per week around your other commitments
• Parking permit available if required (although close to The Downs for a short walk/free parking)
• Pension & other excellent benefits/perks
• Great training and career potential with business growth
• Lovely location in Clifton, Bristol

Core Responsibilities

• Inbox Management Triage client emails, acknowledge receipt, assign to team members, chase responses, and maintain communication logs.
• Deadline Tracking Maintain a live deadline calendar; monitor Companies House, HMRC and internal systems; prompt team members ahead of deadlines.
• Workflow Scheduling Allocate tasks, monitor progress, and ensure the team has clarity on priorities.
• System Maintenance Update XPM, GoCardless, AML records, onboarding forms, client notes, and internal trackers.
• Client Liaison Act as the first point of contact for routine queries; maintain professional, timely communication.
• Document & Data Management Organise client documents, ensure correct filing, maintain Companies House and HMRC records.
• Daily Operational Checks Quick daily review of inbox, deadlines, team workload, and system updates.

Attributes & Skills Needed

• Proactive mindset — Spots issues before they become problems; chases rather than waits.
• Exceptional organisation — Able to manage multiple deadlines and keep systems tidy.
• Strong communication — Clear, professional, concise communication with clients and team.
• Consistency — Daily engagement is essential; reliability is more important than hours.
• Tech competence — Comfortable with Xero Practice Manager, HMRC portals, Companies House, and general cloud systems.
• Attention to detail — Ensures data accuracy and avoids errors in deadlines or client records.
• Calm under pressure — Able to manage workload peaks without losing control.
• Discretion & professionalism — Handles sensitive financial information appropriately.