Finance & Administration Lead for Facilities Management

Robertson Group; Redcar; On-site; GBP 25,000 - 39,000; Full time

Benefits offered by this job

33 days annual leave

Private pension

Life assurance

Cycle to Work scheme

Rewards platform for discounts

Annual flu vaccine

Health & Wellbeing advice

Job summary

Robertson Facilities Management is seeking an Administration and Finance Manager for the Redcar contract to lead administrative and financial reporting activities. The post holder will manage a Facilities Administrator, coordinate procurement, payroll, monthly variance analysis, and client reporting while supporting project work.

You will ensure accurate financial information for the contract manager and accounts, maintain CAFM familiarity, and contribute to process improvements in line with

Qualifications

• Experience in FM organisation (PFI experience preferred).
• Experience with CAFM systems and Excel is essential.
• Good knowledge of HR functions and systems.
• Strong communication skills, both written and verbal.
• Ability to work on own initiative with a methodical approach.

Responsibilities

• Manage day-to-day running of the office and support operational team to ensure smooth service.
• Present accurate and timely financial information to contract manager and accounts by managing purchasing, accruals and monthly analysis.
• Handle payroll administration including processing of monthly salaries, overtime and sickness details.
• Prepare monthly variance analyses and the monthly performance report for the Client.
• Process client payments and monitor debtor days on outstanding balances for RFM contracts.
• Provide contract-specific health and safety recording, reporting and administration support.
• Support management with administrative and financial requirements for projects and minor works.
• Support Hard Services Manager to cover Helpdesk and assist with Helpdesk Coordinator cover as needed.
• Assist in sourcing new suppliers for specialist goods/services and liaise with subcontractors for service records.

Skills

Financial management

HR knowledge

Communication skills

Subcontractor management

Initiative / self-start

Tools

CAFM system (Concept Evolution)

Excel

Job description

Robertson Facilities Management is seeking an Administration and Finance Manager for the Redcar contract to lead administrative and financial reporting activities. The post holder will manage a Facilities Administrator, coordinate procurement, payroll, monthly variance analysis, and client reporting while supporting project work.

You will ensure accurate financial information for the contract manager and accounts, maintain CAFM familiarity, and contribute to process improvements in line with