Administration and Finance Manager

Robertson Group; Redcar; On-site; GBP 25,000 - 39,000; Full time

Benefits offered by this job

33 days annual leave

Private pension

Life assurance

Cycle to Work scheme

Rewards platform for discounts

Annual flu vaccine

Health & Wellbeing advice

Job summary

Robertson Facilities Management is seeking an Administration and Finance Manager for the Redcar contract to lead administrative and financial reporting activities. The post holder will manage a Facilities Administrator, coordinate procurement, payroll, monthly variance analysis, and client reporting while supporting project work.

You will ensure accurate financial information for the contract manager and accounts, maintain CAFM familiarity, and contribute to process improvements in line with

Qualifications

• Experience in FM organisation (PFI experience preferred).
• Experience with CAFM systems and Excel is essential.
• Good knowledge of HR functions and systems.
• Strong communication skills, both written and verbal.
• Ability to work on own initiative with a methodical approach.

Responsibilities

• Manage day-to-day running of the office and support operational team to ensure smooth service.
• Present accurate and timely financial information to contract manager and accounts by managing purchasing, accruals and monthly analysis.
• Handle payroll administration including processing of monthly salaries, overtime and sickness details.
• Prepare monthly variance analyses and the monthly performance report for the Client.
• Process client payments and monitor debtor days on outstanding balances for RFM contracts.
• Provide contract-specific health and safety recording, reporting and administration support.
• Support management with administrative and financial requirements for projects and minor works.
• Support Hard Services Manager to cover Helpdesk and assist with Helpdesk Coordinator cover as needed.
• Assist in sourcing new suppliers for specialist goods/services and liaise with subcontractors for service records.

Skills

Financial management

HR knowledge

Communication skills

Subcontractor management

Initiative / self-start

Tools

CAFM system (Concept Evolution)

Excel

Job description

The post holder is required to provide focused administrative and financial reporting support to the Redcar PFI contract. Managing a Facilities Administrator, the postholder will be responsible for coordinating all administration activities associated with service delivery on behalf of the client. This role is key to the effective delivery of our facilities management service and will contribute to the ongoing review and development of our processes, procedures and best practice objectives.,

• To manage the day to day running of the office and support the operational team to ensure a smooth and efficient service is delivered.
• Ensure accurate and timely financial information is presented to the contract manager and accounts department by managing the purchasing, accruals and assisting in monthly financial analysis.
• Financial administration including purchasing, invoicing, and submission of payroll. To ensure the provision of payroll administration involving the processing of monthly salaries, overtime and sickness details.
• Ensure the population and analysis of monthly variance analysis is completed.
• Preparation of the monthly performance report issued to the Client.
• To process client payments and monitor debtor days on outstanding balances for RFM contracts
• The provision of contract- specific health and safety related recording, reporting and administration support to the Management teams.
• Support the management team with the administrative and financial requirements for projects and minor works.
• Supporting the Hard Services Manager to ensure the Helpdesk is covered at all times and supporting with cover for the Helpdesk Coordinator as and when required.
• Assist in the sourcing of new suppliers for specialist goods/services when required
• Liaising directly with subcontractors to ensure adequate service records are received and made available to the Client.
• To maintain courteous and pleasant communication with residents, staff and visitors at the project facilities.
• To maintain an up-to-date awareness of RFM's policies, procedures and objectives related to the successful delivery of the facilities services.
• To carry out any other duties assigned by the Contract Manager in connection with RFM's operational requirements and contract deliverables.
  The post holder will have experience in a similar position with an FM organisation - PFI experience preferred
• Experience of managing a CAFM system, preferably Concept Evolution
• Financial Management experience and excellent understanding of Excel
• Administration Skills - Training in the relevant corporate procedures will be provided.
• Possess a good knowledge of HR functions and systems.
• Experience in subcontractor management
• Show excellent communication skills, both verbal and written.
• Ability to work on own initiative with a methodical approach.
  Relationships. Results. Success. At Robertson Facilities Management, we see them our way. We're professional enough to make every collaboration count. Driven enough to deliver the very best service to everyone we work with. Friendly enough to make sure any environment we manage is as enjoyable as it is safe. Join us and you'll join the UK's largest family-owned construction, infrastructure and support services businesses. As a Administration and Finance Manager, you'll be part of a team that's doing incredible things - for ourselves, for the partners we work with, and for a truly sustainable future.
  Each of us is accountable for what we do. From the smallest detail to team safety and caring for our communities and the environment, we know that everything matters.
  We are determined to succeed Every challenge is an opportunity. We work collaboratively and focus on safety, productivity and quality to find solutions we can be proud of and that provide a positive, lasting benefit. We are one team We work as one - in our teams and partnerships, and with our customers. We respect each contribution, and everyone stands up to be counted. We are Team Robertson.
  What's in it for you? In addition to the hourly rate, we offer a wide range of rewards and benefits:
• 33 days annual leave (pro rata for part time positions)
• Private pension
• Life assurance
• Cycle to Work scheme
• Rewards platform for discounts with retailers, supermarkets, restaurants and more
• Annual flu vaccine
• Free Health & Wellbeing advice

When it comes to diversity and inclusion, we see things differently at Robertson. We're a company with strong family values and are committed to building a workforce which reflects the diversity of the customers and communities we serve. That's why we're working to create a truly inclusive workplace where everyone can feel welcome, included, and where we can all be our authentic selves.