Finance & Admin Assistant — Invoicing & Operations

5 Star Recruitment; Pontyclun; On-site; GBP 21,000 - 26,000; Full time

Job summary

5 Star Recruitment is seeking an Operational Finance and Admin Assistant in Pontyclun to provide efficient financial and administrative support to the department. You will check invoices, batch for authorisation, and record payments, while coordinating with suppliers and managers to monitor budgets and billing.

The role also involves Vision system updates, receptionist duties, and health & safety responsibilities, with opportunities to assist the management team and handle various admin tasks as

Qualifications

• Level 1 Welsh language skills with CPD improvement.
• Knowledge of data protection requirements.
• Experience with budgets and financial data.
• Experience working with customers, suppliers and contractors.

Responsibilities

• Check invoices against goods received and code accuracy.
• Batch invoices for authorisation and record paid invoices.
• Liaise with suppliers/contractors to ensure timely invoice receipt.
• Provide financial information for budget monitoring and billing.
• Perform administrative support for Vision Products as needed.
• Update forms on the Vision system.
• Coordinate leave/absences across the team.
• Maintain and update management information systems.
• Manage booking of meeting rooms at Pontyclun.
• Undertake reception duties as required.
• Handle payment/invoice queries with internal and external customers.
• Uphold Health & Safety responsibilities per policy.
• Carry out other duties commensurate with grade.

Skills

Invoice processing

Budget monitoring

Administrative support

Customer liaison

Data entry

Education

Welsh language level 1

Tools

Vision system

Job description

5 Star Recruitment is seeking an Operational Finance and Admin Assistant in Pontyclun to provide efficient financial and administrative support to the department. You will check invoices, batch for authorisation, and record payments, while coordinating with suppliers and managers to monitor budgets and billing.

The role also involves Vision system updates, receptionist duties, and health & safety responsibilities, with opportunities to assist the management team and handle various admin tasks as