Operational Finance and Admin Assistant

5 Star Recruitment

Pontyclun

On-site

GBP 21,000 - 26,000

Full time

14 days+

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Job summary

5 Star Recruitment is seeking an Operational Finance and Admin Assistant in Pontyclun to provide efficient financial and administrative support to the department. You will check invoices, batch for authorisation, and record payments, while coordinating with suppliers and managers to monitor budgets and billing.

The role also involves Vision system updates, receptionist duties, and health & safety responsibilities, with opportunities to assist the management team and handle various admin tasks as

Qualifications

Level 1 Welsh language skills with CPD improvement.
Knowledge of data protection requirements.
Experience with budgets and financial data.
Experience working with customers, suppliers and contractors.

Responsibilities

Check invoices against goods received and code accuracy.
Batch invoices for authorisation and record paid invoices.
Liaise with suppliers/contractors to ensure timely invoice receipt.
Provide financial information for budget monitoring and billing.
Perform administrative support for Vision Products as needed.
Update forms on the Vision system.
Coordinate leave/absences across the team.
Maintain and update management information systems.
Manage booking of meeting rooms at Pontyclun.
Undertake reception duties as required.
Handle payment/invoice queries with internal and external customers.
Uphold Health & Safety responsibilities per policy.
Carry out other duties commensurate with grade.

Skills

Invoice processing

Budget monitoring

Administrative support

Customer liaison

Data entry

Education

Welsh language level 1

Tools

Vision system

Job description

About the job Operational Finance and Admin Assistant

Post Title:

Operational Finance and Admin Assistant

Key Objectives

To provide an efficient financial and administrative support service to the department.

SPECIFIC RESPONSIBILITY

Check invoices to ensure the goods have been received and the invoice details are correct and coded accurately
To batch the invoices for authorisation
To record invoices paid within the required procedure
To work with suppliers/contractors in ensuring invoices are received in a timely manner
To work with Managers to provide financial information for budget monitoring and billing
To provide administrative support services Vision Products as and when required
To update e forms as required on the Vision system
To assist the Management Team in the co-ordination of leave/absences across the team
To update management information systems as required
To manage the booking of the meeting/demonstration room at Pontyclun
To undertake reception duties as required
Liaison with all internal and external Customers (both written and verbal) on matters relating to payment and invoice queries.
To carry out health and safety responsibilities in accordance with the Divisions Health & Safety Responsibilities document.
To undertake such other duties and responsibilities commensurate with the grade, as may be reasonably required by the Service Director, or as a mutually agreed development opportunity.