Faculty Executive Coordinator

Bath; Bath; On-site; GBP 32,000 - 38,000; Full time

Benefits offered by this job

Generous annual leave

Pension schemes

Cycle to work

EV salary sacrifice

Team Bath gym discount

Tuition and development benefits

Local discounts in Bath

Wellbeing resources

Job summary

University of Bath is seeking an organised Faculty Executive Coordinator for the Engineering & Design faculty, fixed-term maternity cover, commencing December 2026 or January 2027. You will support senior leaders, coordinate diaries and events, and help manage travel and projects across the Faculty and with international partners.

The role requires discretion, strong organisational skills, and the ability to work independently in a busy environment, with opportunities to influence regional and

Qualifications

• Experience providing senior-level administrative or executive support in a busy environment.
• Ability to manage competing priorities with sound judgement and discretion.
• Excellent communication and relationship-building with colleagues and stakeholders.

Responsibilities

• Coordinate diaries, meetings and travel arrangements.
• Provide high-level support to the Dean, Deputy Dean, Associate Deans and Directors of Operations.
• Support international partnerships and global engagement initiatives.
• Contribute to strategic Faculty initiatives and cross-unit collaboration.

Skills

Executive support

Diary management

Travel coordination

Communication

Stakeholder engagement

Job description

Department Engineering & Design - Technical Services

Salary Starting from £31,861, rising to £38,448

Please note: this job is only available to current employees of the University

About the role

We are seeking an organised and proactive Faculty Executive Coordinator to join the Faculty of Engineering & Design on a fixed-term maternity cover appointment, starting in December 2026 or January 2027.

Working at the heart of the Faculty, you will provide high-level support to the Dean, Deputy Dean, Associate Deans, Director of Operations and wider Executive team. You will coordinate priorities, meetings and activities, enabling senior leaders to deliver strategic objectives. The role also supports international partnerships, collaboration and global engagement, offering exposure to Faculty leadership and the opportunity to contribute to work with colleagues across the University and beyond.

About you

You will be an organised, adaptable professional with experience providing senior-level administrative or executive support in a busy environment. You will manage competing priorities confidently, use sound judgement, handle confidential information discreetly and build effective relationships with colleagues and stakeholders across the University.

The ideal candidate will:

• Have experience coordinating diaries, meetings, travel arrangements, events or projects.
• Be an excellent communicator, able to build effective relationships with colleagues and stakeholders at all levels.
• Demonstrates excellent judgement, particularly when handling sensitive or confidential information.
• Demonstrate strong organisational skills and attention to detail.
• Be confident working independently, using initiative and managing competing priorities.
• Take a proactive, customer-focused approach and continually look for ways to improve processes and services.
• Enjoy working in a busy and varied environment
• Be adaptable, collaborative and comfortable working in a fast-paced environment

This role offers a unique opportunity to gain exposure to senior leadership, contribute to strategic Faculty initiatives, and play an important part in supporting the Faculty's international engagement and wider success. You will join a supportive team environment and have the opportunity to work with colleagues across the University and beyond.

Further information

This is a full time (36.5 hours per week) fixed term maternity cover contract with an expected end date of November 2027.

For an informal discussion, please contact Loretta Gibson, Director of Operations at [e-mail] .

We consider ourselves to be a university where difference is celebrated, respected and encouraged. We have an excellent international reputation with staff from over 60 different nations and have made a positive commitment towards gender equity and intersectionality receiving a Silver Athena SWAN award. We truly believe that diversity of experience, perspectives, and backgrounds will lead to a better environment for our employees and students and encourage applications from all genders, backgrounds, and communities, particularly from under-represented groups, and value the positive impact that will have on the university. We are committed to maintaining a safe and secure environment for our students, staff, and community by reinforcing our Safer Recruitment commitment.

We're continually expanding our benefits package to better support you and enhance your experience with us and the below is just an example of some of the many great benefits we offer:

• Generous annual leave allowance with an additional 5 discretionary days so that you can enjoy a positive work life balance
• Generous employer contributory pension schemes
• Cycle to work scheme
• Electric vehicle salary sacrifice scheme
• Staff discount at Team Bath gym
• Staff benefits include discounted postgraduate tuition and language courses, alongside a wide range of personal and professional development opportunities such as apprenticeships, LinkedIn Learning, and more
• Local discounts, including free entry to the Holburne Museum in Bath
• An excellent reward package that recognises the talents of our diverse workforce
• Employee assistance services through Health Assured, including access to the Wisdom app

We’re committed to creating a health-supporting working environment where everyone can thrive and be at their best. We offer a range of resources to enable you to do that from your first day here, including:

• Staff support groups and networks
• A network of Staff Wellbeing Champions
• A suite of tools, resources and frameworks that enable you to be at your best and thrive

Right to Work in the UK:We do not assess immigration or right to work status until offer stage. Being invited to interview does not guarantee you are eligible for visa sponsorship and all offers are conditional on meeting right to work requirements. Further information is available on our application support webpage.

Anonymous shortlisting:We are constantly seeking to reduce the unconscious bias that enters any assessment process, with the goal of creating an inclusive and equal assessment process. To support this, personal details such as your name, may be removed from application forms at the initial shortlisting stage.