Programme Administrator

Bath; Bath; Hybrid; GBP 27,000 - 30,000; Full time

Benefits offered by this job

Annual leave

Pension scheme

Cycle to work

EV salary sacrifice

Gym discounts

Tuition discounts

Job summary

The University of Bath's Department Engineering & Design - Faculty Office is seeking a dedicated administrator to support the taught degree programmes. You will maintain student records, assist with assessment and progression activities, and prepare accurate data reports for Boards of Examiners.

Working with Directors of Studies and external examiners, you will handle student and staff inquiries. This full-time hybrid role (36.5 hours) offers a collaborative environment, flexible home-working

Qualifications

• Organised with strong time management
• Team-focused and collaborative
• Strong digital skills with university systems
• Excellent communication with students and staff
• Proactive and autonomous when needed

Responsibilities

• Maintaining accurate student records on the University's database.
• Assisting with core assessment and progression activities across departments.
• Preparing and timely provision of accurate student assessment and progression data reports for Boards of Examiners.
• Supporting Directors of Studies and liaising with external examiners.
• Responding to enquiries from students and academic staff.

Skills

Teamwork

Organization

Digital skills

Communication

Tools

Moodle

SAMIS/SITS

Business Objects

PowerBI

Job description

Department Engineering & Design - Faculty Office

Salary Starting from £26,707, rising to £30,378

Join our dedicated team and play a vital role in supporting the smooth and efficient administration of the Faculty of Engineering & Design's taught degree programmes. Working closely with both professional services and academic colleagues, you'll help ensure an excellent experience for our students.

As part of a small, collaborative team, flexibility and teamwork are key. Your primary focus will be on assessment-related processes throughout the academic and student lifecycle, but you'll also provide day-to-day administrative support for teaching, assessment, and student data management.

Key responsibilities include:

• Maintaining accurate student records on the University's database.
• Assisting with core assessment and progression activities across departments.
• Taking responsibility for the preparation and timely provision of accurate student assessment and progression data reports for the Faculty's Boards of Examiners.
• Supporting Directors of Studies and liaising with external examiners.
• Responding to enquiries from students and academic staff.

If you're organised, adaptable, and enjoy working collaboratively within a supportive environment, we'd love to hear from you.

About you

Our ideal candidate will have:

• A considerate team-focused mindset. Supporting colleagues and contributing constructively to a collaborative working environment.
• Excellent organisational and time management skills. Managing multiple tasks and deadlines with ease. Maintaining accurate records and tracking student progress.
• Strong digital skills.Comfortable working with university systems, and programme records. Confidence to quickly learn and embrace evolving digital platforms.
• Great communication skills.Engaging confidently with students, academic colleagues, and external stakeholders.
• A proactive approach.Taking initiative and working with autonomy when needed.

Experience in the use of university-specific software (e.g. Moodle, SAMIS/SITS, Business Objects and PowerBI) is desirable, though not essential, since training will be provided. Most important is an interest in our work, a willingness to become fully involved in both team business, and the life of the faculty and its departments.

Further information

This is a full-time (36.5 hours per week) role. We are currently operating a hybrid work model, so there would be the opportunity to work from home if desired, with a three day per week minimum on campus requirement. One of the on-campus working days must be a Wednesday.

We consider ourselves to be a university where difference is celebrated, respected and encouraged. We have an excellent international reputation with staff from over 60 different nations and have made a positive commitment towards gender equity and intersectionality receiving a Silver Athena SWAN award. We truly believe that diversity of experience, perspectives, and backgrounds will lead to a better environment for our employees and students and encourage applications from all genders, backgrounds, and communities, particularly from under-represented groups, and value the positive impact that will have on the university. We are committed to maintaining a safe and secure environment for our students, staff, and community by reinforcing our Safer Recruitment commitment.

We're continually expanding our benefits package to better support you and enhance your experience with us and the below is just an example of some of the many great benefits we offer:

• Generous annual leave allowance with an additional 5 discretionary days so that you can enjoy a positive work life balance
• Generous employer contributory pension schemes
• Cycle to work scheme
• Electric vehicle salary sacrifice scheme
• Staff discount at Team Bath gym
• Staff benefits include discounted postgraduate tuition and language courses, alongside a wide range of personal and professional development opportunities such as apprenticeships, LinkedIn Learning, and more
• Local discounts, including free entry to the Holburne Museum in Bath
• An excellent reward package that recognises the talents of our diverse workforce
• Employee assistance services through Health Assured, including access to the Wisdom app

We're committed to creating a health-supporting working environment where everyone can thrive and be at their best. We offer a range of resources to enable you to do that from your first day here, including:

• Staff support groups and networks
• A network of Staff Wellbeing Champions
• A suite of tools, resources and frameworks that enable you to be at your best and thrive

Right to Work in the UK: We do not assess immigration or right to work status until offer stage. Being invited to interview does not guarantee you are eligible for visa sponsorship and all offers are conditional on meeting right to work requirements. Further information is available on our application support webpage.

Anonymous shortlisting: We are constantly seeking to reduce the unconscious bias that enters any assessment process, with the goal of creating an inclusive and equal assessment process. To support this, personal details such as your name, may be removed from application forms at the initial shortlisting stage.