Faculty Coordinator

Activate-Learning-1; Oxford; On-site; GBP 10,000 - 15,000; Part time

Benefits offered by this job

Monthly Staff Appreciation Awards

Wellbeing & Resources Groups

Health Cash Plan access

Learning & Development opportunities

Pension schemes for teaching staff

Generous annual leave

On-site facilities and free parking

Job summary

Activate Learning seeks a part‑time Faculty Coordinator to join our Lifeskills provision at the City of Oxford campus, supporting staff and learners with day‑to‑day faculty operations and events. You will help deliver provision for Post-16 learners with SEND/SLD, coordinating meetings, onboarding, and schedules while improving processes.

You will be student‑facing, assisting enquiries and maintaining student records.

Qualifications

• GCSE Maths and English as a minimum requirement.
• Excellent administration and organisation skills essential.
• Strong IT skills with MS Office, especially Excel, Outlook, OneDrive and Teams.
• Ability to multitask and prioritise deadlines.

Responsibilities

• Provide administrative support for day-to-day faculty operations and events.
• Assist with scheduling, meetings, and agenda management.
• Support onboarding of students and management of student records.
• Respond to student and teacher enquiries and help streamline processes.

Skills

GCSE Maths & English

Administration

IT skills (MS Office)

Multitasking

Tools

MS Office

Excel

Outlook

OneDrive

Teams

Job description

We are excited you have visited our Careers page. We are seeking talented individuals that are excellent in their field of expertise and are posed with all potential and skills necessary to help us meet future business challenges.

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Faculty Coordinator

Reference: AUG20269388

Expiry date: 2026-09-09 22:59:00.000

Location: Oxford

Benefits: Competitive holiday, excellent pension, fantastic onsite facilities

About the role:

Activate Learning are recruiting a Faculty Coordinator to join our Lifeskills provision at the City of Oxford campus, supporting our staff and learners with the day-to-day running of the faculty. This role will contribute to the delivery and development of our provision for Post-16 learners with Special Educational Needs and/or Disabilities. Working closely with the Faculty Leadership team, your focus will be on supporting team objectives through providing effective administrative support for key events in the academic planning cycle, including:

• Arranging meetings, agenda management, and issuing reminders for important tasks to support team effectiveness
• Leading on the initial assessment and onboarding of students
• Coordinating activities, faculty open days, and award ceremonies
• Supporting course scheduling, preparation, and upkeep of registers
• Organising and managing student files, including recording student progress
• As a Faculty Coordinator, you will be student-facing, supporting student and teacher enquiries and taking a proactive approach to improving processes and procedures to enhance the student experience.

This is a permanent, part‑time role working 18.5 hours per week (0.50 FTE) based at our Oxford College.

What do you need to be successful as a Faculty Coordinator at Activate Learning?

Being highly organised with the ability to prioritise workloads and having previous administration experience is essential to the role. You will be a passionate individual who likes to help and support, particularly supporting our teachers and students.

This post could suit an administrator or coordinator looking for a new area of development or could be an excellent opportunity for a teacher or education support professional looking for a change in career path.

About you:

• GCSE Maths and English
• Excellent administration and organisation skills
• Excellent IT skills: MS Office packages particularly Excel, Outlook, OneDrive and Teams.
• Ability to multitask and prioritise competing deadline

Who we are:

Activate Learning is a pioneering education group with a global reach, committed to transforming lives through our approach to learning.

We see our employees as individuals, empowering them to make the right choices for their ambitions and careers. We value our people as vital to our continued success and aspire to a diverse, open and inclusive environment that provides the motivation for everyone to pursue their career goals and flourish.

When you work for Activate Learning, you’re working for an organisation that provides you with the advantages of a large employer, a trusted partner in your career development, and a transformational way of working whilst also investing in building a community environment for everyone.

Together, we will bring out the best version of yourself.

Activate Learning Group Employee Benefits:

• Monthly Staff Appreciation Awards: Celebrating staff for their dedication and accomplishments aligned to our award‑winning Learning Philosophy
• Wellbeing & Resources Groups: Comprehensive range of resources, guides and tools to support staff wellbeing.
• Company benefits: Including free eye tests and will writing, plus access to a Health Cash Plan covering optical, dental, health screening, and therapy treatments for you and your dependents.
• Learning and Development: continuous opportunities for teachers' professional growth and skill enhancement through our in‑house L&D team.
• Teaching Support: Tailored Three‑day induction program, and development programs for teaching staff.
• Pension Schemes: Teacher pension scheme for AL teaching staff.
• Generous Annual Leave: Up to 6 weeks paid leave.
• Competitive salaries: Annual incremental progression and a twelve point pay scale for teachers.
• On‑Site Facilities: Free parking at all campuses, refectories, hair and beauty salons & gym access.

Activate Learning is committed to safeguarding and expects all our staff to share this commitment. Successful applicants will be required to undergo a DBS check at the appropriate level.

Applications are encouraged from all candidates who meet or exceed minimum criteria, regardless of age, disability, gender, orientation, race, religion, or ethnicity. Activate Learning are committed to employing people with disabilities and will ensure our recruitment process is inclusive and accessible. If you require any reasonable adjustments either at application or interview stage, please contact the talent team directly.