Facilities Supervisor: Drive Service Excellence & Growth

Sodexo Group; Reading; On-site; GBP 28,000 - 40,000; Full time

Benefits offered by this job

Full time

Monday - Friday

Competitive salary + excellent &benefi

Free parking

Opportunities for professional develop

Plus our Sodexo employee benefits

Job summary

Reading - Full time with Sodexo. The Facilities Supervisor will support day-to-day facilities services, manage records, handle purchase orders and invoices, and assist with KPI and financial reporting.

You’ll coordinate with customers, suppliers and contractors to ensure services are delivered to a high standard. Ideal candidates have strong administration experience, facilities environment knowledge, and proficiency with MS Office and ERP systems.

Qualifications

• Previous administration experience – essential.
• Previous experience in a facilities, contract support or operational environment would be advantageous.
• Strong organisational and administrative skills with excellent attention to detail.
• Good financial awareness with experience supporting purchase orders, invoicing, cost tracking or financial reporting.
• Knowledge of standard accounting processes, including sales and purchase ledger and credit control, would be beneficial.
• Excellent numerical skills and confidence working with financial information.
• Strong IT skills, including proficiency with Microsoft Office applications, particularly Outlook, Word and Excel.
• Experience using SAP, E-ProphIT, UDC or similar finance/payroll systems would be advantageous.

Responsibilities

• Support the day-to-day delivery of facilities services, helping ensure the contract operates smoothly, efficiently and to a high standard.
• Provide administrative and operational support to management and site teams.
• Maintain accurate records, documentation and filing systems, ensuring information is kept up to date and audit ready.
• Process and monitor purchase orders, invoices and costs, supporting accurate financial management and reporting.
• Assist with the preparation of weekly and monthly KPI, financial and operational reports.
• Coordinate with colleagues, customers, suppliers and contractors to ensure actions are completed and services are delivered effectively.
• Raise, monitor and follow up service requests and work orders, ensuring they are progressed and closed within agreed timescales.
• Maintain and update contract databases and systems, ensuring information is accurate and compliant.
• Support meetings by coordinating schedules, preparing information and recording actions or minutes where required.
• Support audits and compliance reviews by providing accurate records and documentation.
• Identify and elevate risks, discrepancies or service issues that could affect operational performance.
• Take responsibility for catering and allergen controls within your area, ensuring appropriate procedures are followed.
• Support payroll and billing processes through the relevant systems.
• Respond professionally to customer and stakeholder queries, providing a high level of service.
• Help identify opportunities to improve processes, efficiency and overall service delivery.
• Manage multiple priorities and deadlines within a busy, fast-paced environment.

Skills

Administration

Facilities management

Financial reporting

MS Office

ERP systems

Communication

Tools

SAP

E-ProphIT

UDC

Job description

Reading - Full time with Sodexo. The Facilities Supervisor will support day-to-day facilities services, manage records, handle purchase orders and invoices, and assist with KPI and financial reporting.

You’ll coordinate with customers, suppliers and contractors to ensure services are delivered to a high standard. Ideal candidates have strong administration experience, facilities environment knowledge, and proficiency with MS Office and ERP systems.