Facilities Procurement & Contracts Manager in Exeter

Energy Jobline CVL; Exeter; Hybrid; GBP 45,000 - 55,000; Full time

Benefits offered by this job

Company bonus

Pension plan

25 days annual leave + bank holidays

Job summary

Energy Jobline CVL is seeking a Facilities Procurement & Contracts Manager in the United Kingdom. The role involves overseeing, negotiating, and managing contracts for site services such as cleaning, security, and waste management.

You will coordinate with external contractors, drive supplier selection, and ensure SLAs are met while maintaining safety compliance. The ideal candidate has proven contracts management and vendor coordination experience and a minimum HNC/Degree.

Qualifications

• Experience in contracts management for facilities services.
• Proven vendor management experience with external contractors.
• Qualified to a minimum of HNC/Degree or equivalent; strong Microsoft Office skills.

Responsibilities

• Oversee day-to-day administration of site service contracts (e.g., cleaning, security, waste management) and ensure SLAs are met.
• Act as the primary contact for external contractors; schedule site visits and verify site access.
• Source new vendors, obtain quotes, process purchase orders or invoices; negotiate costs and content.
• Hold contract review meetings with key contractors to review KPIs.
• Work with internal stakeholders to determine contract requirements and ensure contracts meet business needs.

Skills

Contracts management

Vendor management

MS Office

Problem solving

Education

HNC or Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Facilities Procurement & Contracts Manager

The Opportunity

This role would suit a seasoned procurement professional with experience of overseeing, managing and negotiating contracts with external facilities contract companies. If you are a Facilities Procurement and Contracts Manager, or similar, who is used to negotiating both new and renewing existing contracts for services including the likes of HVAC, forklifts, water treatment works, diesel, refrigeration, then we would love to hear from you. The role ensures that external vendors and contractors deliver services that meet site requirements, maintaining operational continuity, cost-effectiveness, and safety compliance. It offers future progression and an interesting, busy day with lots of variety and responsibility.

The Role

• Oversee the day-to-day administration of site service contracts (e.g., cleaning, security, waste management) and ensure that vendors meet agreed Service Level Agreements (SLAs).
• Act as the primary point of contact for external contractors. Schedule site visits, ensure appropriate site access, and verify that contractors are escorted where necessary.
• Working closely with the procurement team, sourcing new vendors, obtaining competitive quotes, and processing purchase orders or invoices related to site services. Negotiating contract costs and content.
• Holding contract review meetings with key contractors to review Key Performance Indicators.
• Working with internal stakeholders to determine contract requirements and ensuring that contracts meet the needs of the business.

Skills

• Proven experience of contracts management: sourcing and securing existing and new facilities management contracts for a wide variety of site services contracts.
• Vendor Management experience : Demonstrated track record of interacting with and coordinating external contractors or service providers essential.
• Qualified to a minimum of HNC/Degree or equivalent with
• Proficient with Microsoft Word, Excel, and PowerPoint.
• Ability to assess service issues logically and coordinate prompt resolutions with contractors.Working Hours:
  8.00am-4.00pm Monday to Friday (potential for hybrid working)

Associated Benefits

• Competitive salary in the region of £50000 depending on your experience and qualifications. A range of benefits including company bonus and an excellent pension scheme and 25 days annual leave plus bank holidays. Progression is encouraged, as is professional development.