Facilities Procurement & Contracts Manager

Meridian Business Support Ltd; Exeter; On-site; GBP 50,000 - 60,000; Full time

Job summary

Meridian Business Support Ltd is seeking a seasoned Facilities Procurement & Contracts Manager to oversee, negotiate and renew contracts for site services such as cleaning, security and waste management. You will coordinate with external vendors to ensure SLAs are met and alignment with site needs.

The role offers hybrid working, a competitive salary around £50,000, progression opportunities and a pension scheme, with a focus on cost-effectiveness and safety compliance.

Qualifications

• Seasoned procurement professional with experience negotiating contracts for facilities services.
• Proven ability to oversee and renew contracts and manage SLAs.
• Strong vendor coordination and cross-functional collaboration.

Responsibilities

• Oversee day-to-day administration of site service contracts (e.g., cleaning, security, waste management).
• Act as primary contact for external contractors; schedule site visits and verify access.
• Source vendors, obtain quotes, process purchase orders or invoices, negotiate costs and terms.
• Hold contract review meetings to review KPIs with key contractors.
• Work with internal stakeholders to determine contract needs and ensure alignment with business.

Skills

Procurement

Contracts management

Vendor management

Negotiation

MS Office

Education

HNC/degree

Job description

Facilities Procurement & Contracts Manager

The Opportunity

This role would suit a seasoned procurement professional with experience of overseeing, managing and negotiating contracts with external facilities contract companies. If you are a Facilities Procurement and Contracts Manager, or similar, who is used to negotiating both new and renewing existing contracts for services including the likes of HVAC, forklifts, water treatment works, diesel, refrigeration, then we would love to hear from you. The role ensures that external vendors and contractors deliver services that meet site requirements, maintaining operational continuity, cost-effectiveness, and safety compliance. It offers future progression and an interesting, busy day with lots of variety and responsibility.

The Role

• Oversee the day-to-day administration of site service contracts (e.g., cleaning, security, waste management) and ensure that vendors meet agreed Service Level Agreements (SLAs).
• Act as the primary point of contact for external contractors. Schedule site visits, ensure appropriate site access, and verify that contractors are escorted where necessary.
• Working closely with the procurement team, sourcing new vendors, obtaining competitive quotes, and processing purchase orders or invoices related to site services. Negotiating contract costs and content.
• Holding contract review meetings with key contractors to review Key Performance Indicators.
• Working with internal stakeholders to determine contract requirements and ensuring that contracts meet the needs of the business.

Preferred Skills

• Proven experience of contracts management: sourcing and securing existing and new facilities management contracts for a wide variety of site services contracts.
• Vendor Management experience : Demonstrated track record of interacting with and coordinating external contractors or service providers essential.
• Qualified to a minimum of HNC/Degree or equivalent with
• Proficient with Microsoft Word, Excel, and PowerPoint.
• Ability to assess service issues logically and coordinate prompt resolutions with contractors.

Working Hours

8.00am-4.00pm Monday to Friday (potential for hybrid working)

Associated Benefits

Competitive salary in the region of £50000 depending on your experience and qualifications. A range of benefits including company bonus and an excellent pension scheme and 25 days annual leave plus bank holidays. Progression is encouraged, as is professional development.

Please note that this specific role may be subject to export control restrictions, including under ITAR. Any offer of employment from this particular company will be conditional on the successful candidate meeting the applicable legal requirements for access to controlled information or technology.