Contract Services Coordinator

Butler Rose; Exeter; On-site; GBP 43,000 - 53,000; Full time

Benefits offered by this job

Pension Salary Sacrifice Scheme

Bonus Scheme

Private Medical Cover

Health Cash Plan

Life Assurance

25 days annual leave

3-day Christmas shutdown

Annual salary reviews

Job summary

Butler Rose is seeking a Contracts & Facilities Coordinator in Exeter to support site services, manage external suppliers and ensure contractors meet safety, compliance and service standards in a busy manufacturing environment.

Reporting to the Facilities Manager, the role covers contract administration, procurement support, supplier liaison, KPI monitoring, RAMS and risk reviews, plus coordinating maintenance and vehicle servicing with internal teams.

Qualifications

• HNC or degree or equivalent qualification.
• Experience within engineering, facilities, manufacturing or operational support environments.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint).
• Strong communication and organisational skills with attention to detail.
• Ability to liaise with suppliers, contractors and internal teams; review RAMS.

Responsibilities

• Coordinate and administer site service contracts (cleaning, security, waste management, maintenance).
• Act as primary contact for external contractors and suppliers.
• Schedule contractor visits and ensure site access and compliance.
• Support supplier sourcing, obtain quotations, assist procurement processes.
• Negotiate contract terms and identify cost-saving opportunities.
• Manage import/export documentation and contractor records (RAMS, insurance).
• Monitor supplier performance against KPIs and SLAs.
• Organise contract review meetings with service providers.
• Ensure health and safety procedures are followed by contractors.
• Coordinate maintenance and servicing for company vehicles.
• Collaborate with internal stakeholders to ensure contracts meet business needs.

Skills

Organisational skills

Communication

Negotiation

Problem-solving

Stakeholder management

Attention to detail

Education

HNC/Degree or equivalent

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Contract Services Coordinator

Exeter, Devon | Full Time | Up to £53,000 + Benefits

Are you a highly organised coordinator with strong administration, supplier management, and problem-solving skills? We are recruiting for a Contracts & Facilities Coordinator to support the effective delivery of site services and ensure key suppliers and contractors meet operational, compliance, and service standards across a busy manufacturing environment.

This is a varied role that combines contract administration, supplier management, procurement support, and facilities coordination, providing an excellent opportunity for someone looking to develop a career within facilities, procurement, or operational support.

The Role

Reporting to the Facilities Manager, you will play a key role in managing external service providers, ensuring contractual obligations are met, and supporting the smooth day-to-day running of site operations.

Key responsibilities include:

• Coordinating and administering site service contracts, including cleaning, security, waste management, and maintenance services
• Acting as the primary point of contact for external contractors and suppliers
• Scheduling contractor visits and ensuring site access and compliance requirements are met
• Supporting supplier sourcing activities, obtaining quotations, and assisting with procurement processes
• Negotiating contract terms and identifying cost-saving opportunities
• Managing import and export documentation
• Maintaining accurate contractor records, including insurance documentation, risk assessments, and RAMS
• Monitoring supplier performance against agreed KPIs and SLAs
• Organising contract review meetings with key service providers
• Ensuring all contractor activities comply with company health and safety procedures
• Coordinating maintenance and servicing schedules for company vehicles
• Working closely with internal stakeholders to ensure service contracts continue to meet business requirements

About You

We are looking for a proactive and organised individual who enjoys working with multiple stakeholders and managing a wide range of responsibilities.

You’ll ideally have:

• HNC, Degree or equivalent qualification, or relevant industry experience
• Previous experience within an engineering, facilities, manufacturing, operational support, or supervisory environment
• Strong proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint
• Excellent communication skills, both written and verbal
• Strong organisational and administration skills with excellent attention to detail
• The ability to confidently liaise with suppliers, contractors, and internal teams
• Experience reviewing documentation such as risk assessments and RAMS
• Good negotiation and problem-solving abilities
• A collaborative approach and the ability to manage competing priorities effectively

What's on Offer?

• Salary £43,000 - £53,000
• Monday to Friday, 8:00am - 4:00pm
• Pension Salary Sacrifice Scheme
• Bonus Scheme
• Private Medical Cover
• Health Cash Plan
• Life Assurance
• 25 days annual leave plus bank holidays
• 3-day Christmas shutdown
• Annual salary reviews

If you're looking for an opportunity to develop your career in contract administration, facilities coordination, or supplier management, we'd love to hear from you.

Butler Rose is committed to equality in the workplace and is an equal opportunity employer.
Butler Rose Ltd is acting as an Employment Business in relation to this vacancy.