Facilities Ops Support: Admin, Procurement & Scheduling

ABM UK; Belfast City District; On-site; GBP 32,000 - 34,000; Full time

Benefits offered by this job

24/7 GP

Mental Health support

Cycle to work scheme

Perks at Work access

Job summary

ABM UK is seeking a Facilities Operations Support Coordinator in Belfast to provide comprehensive administrative, operational, workforce, procurement and customer support across facilities management contracts.

The role focuses on supporting Soft Services Managers with day-to-day coordination, including Timegate administration, PO processing, stock control and compliance documentation, while also assisting hard services when needed.

Qualifications

• Previous experience in an administrative, operational support, customer service or contract support role.
• Strong organisational and time-management skills.
• Experience raising purchase orders and supporting procurement or supplier processes.
• Good working knowledge of Microsoft Office, particularly Excel, Outlook, Word and Teams.
• Excellent communication and customer service skills.

Responsibilities

• Provide day-to-day administrative and operational support to Soft Services Managers, Operations Managers, supervisors and site teams.
• Support the smooth running of cleaning and soft services contracts through effective administration, communication and coordination.
• Assist with contract mobilisation and demobilisation activity, including administration, employee documentation, ordering requirements, system updates and operational readiness.
• Maintain accurate contract, customer, employee and operational records.
• Support service changes, contract variations and operational transitions as required.
• Produce reports, spreadsheets and management information to support operational reviews and contract performance.
• Support managers with meeting coordination, preparation of documentation and accurate record keeping.

Skills

Administrative experience

Time management

Customer service

Tools

Excel

Outlook

Word

Teams

Job description

ABM UK is seeking a Facilities Operations Support Coordinator in Belfast to provide comprehensive administrative, operational, workforce, procurement and customer support across facilities management contracts.

The role focuses on supporting Soft Services Managers with day-to-day coordination, including Timegate administration, PO processing, stock control and compliance documentation, while also assisting hard services when needed.