Facilities Operations & Vendor Liaison

Allegis Global Solutions; Cambridge; On-site; GBP 26,000 - 38,000; Full time

Job summary

JLL is seeking a Facilities Coordinator to support the Facilities Manager with operations across accounting, finance, maintenance, and services at the client site. The role involves vendor oversight, purchasing of materials, and providing administrative support to the team.

You will help maintain high standards for building services, safety compliance, and site operations while coordinating with IT, Security, Kitchen, and Real Estate teams to deliver seamless services.

Responsibilities

• Provides hospitality and support for guests, visitors, and employees at client location.
• Resolves problems with building services including janitorial, conference rooms, workstation, furnishings, fixtures and equipment.
• Coordinate and schedule maintenance to meet the defined SLA.
• Work with IT, Security, Kitchen, Real Estate to complete office works to a high standard.
• Own CMMS system; convert requests into tickets and ensure SLAs are met.
• Create site operational rules and standard operating procedures.
• Identify cost-saving ideas for improved operational standards.
• Manage office supplies and reorder stock.
• Assist in financial processes and track site spends vs budget.
• Raising and receipting of purchase orders in Ariba or other systems.
• Conduct regular safety audits and ensure H&S records are kept up to date.
• Coordinate with client teams to set up co-location spaces and coordinate on-site vendors for events.

Job description

JLL is seeking a Facilities Coordinator to support the Facilities Manager with operations across accounting, finance, maintenance, and services at the client site. The role involves vendor oversight, purchasing of materials, and providing administrative support to the team.

You will help maintain high standards for building services, safety compliance, and site operations while coordinating with IT, Security, Kitchen, and Real Estate teams to deliver seamless services.