Facilities Operations Coordinator

Netcompany; Leeds; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Private Medical Health care via Vitaly

Pension contribution

Professional certifications supported

Employee discounts

Employee Resource Groups

Job summary

Netcompany is seeking a proactive Facility Coordinator to support day-to-day workplace operations across our UK sites. You will work with the Facility Manager and internal stakeholders to ensure a safe, well-functioning office environment.

This hands-on role covers supplier coordination, compliance documentation, budgeting and reporting, with a focus on service quality, cost control and a positive colleague and client experience.

Qualifications

• Experience in Facilities Management or Office Management.
• Strong organizational and prioritisation skills.
• Experience coordinating contractors and third-party suppliers.
• Excellent communication and stakeholder management.
• Experience with purchase orders, invoice processing and reporting.

Responsibilities

• Coordinate day-to-day workplace operations and resolve issues in a timely, service-oriented manner.
• Coordinate planned and reactive maintenance and follow up on actions.
• Liaise with landlords, managing agents, contractors and suppliers on operational matters.
• Support workplace onboarding and office events with internal stakeholders.
• Apply Group Facility Management standards, processes, templates and reporting requirements.
• Coordinate contractors and third-party suppliers and follow up on service delivery, SLAs and KPIs.
• Monitor service issues and escalate significant performance or commercial matters to the Facility Manager.
• Support supplier reviews, procurement activities and contract administration.
• Manage purchase orders, invoice processing and expenditure tracking.
• Support budget follow-up and identify opportunities to improve service quality and value for money.
• Coordinate day-to-day Health & Safety activities and documentation per local requirements.
• Coordinate contractor inductions, permits to work, workplace inspections, DSE assessments and risk assessments.
• Support incident investigations and monitor corrective actions.
• Review and maintain RAMS and statutory records.
• Maintain documentation to support audits and ISO management systems.
• Maintain operational records and provide regular reporting on supplier performance, compliance, Health & Safety and expenditure.
• Prepare colleague communications relating to workplace operations, maintenance and Health & Safety.
• Build relationships across Facility Management, HR, IT, Finance, Procurement.

Skills

Service oriented

Organized

Stakeholder management

Contractor coordination

MS Office

Tools

Microsoft Office

Outlook

Excel

Word

PowerPoint

Job description

Netcompany is seeking a proactive Facility Coordinator to support day-to-day workplace operations across our UK sites. You will work with the Facility Manager and internal stakeholders to ensure a safe, well-functioning office environment.

This hands-on role covers supplier coordination, compliance documentation, budgeting and reporting, with a focus on service quality, cost control and a positive colleague and client experience.