Facilities Operations Assistant: Site & Contractor Support

JobMatcha; Ewelme; On-site; GBP 32,000 - 52,000; Full time

Job summary

JobMatcha is seeking an Assistant Site Manager to provide operational support to the Site Works (Facilities) Manager. The role involves coordinating maintenance activities, managing contractors, and ensuring safe, compliant site operations across the facility.

The ideal candidate will work independently, prioritise tasks and use IT systems to support delivery. Strong organisational and communication skills are essential to liaise with customers, suppliers and internal teams.

Qualifications

• Experience in facilities management or site operations.
• Understanding of facilities maintenance activities and contractor coordination.
• Experience working with maintenance teams, contractors and external suppliers.
• Awareness of health and safety requirements and facilities compliance processes.
• Strong organisational skills with the ability to prioritise and manage multiple tasks.
• Good communication and interpersonal skills with customers and suppliers.
• IT proficiency with MS Office and IT systems to maintain records and produce reports.
• Ability to work independently, take initiative and solve problems.
• Flexible and practical approach to changing priorities.

Responsibilities

• Provide day-to-day operational and administrative support to the Site Works (Facilities) Manager.
• Assist in coordinating, planning and monitoring maintenance activities.
• Support management of contractors, suppliers and service providers to ensure safe and efficient work.
• Coordinate workloads with in-house direct delivery team and monitor progress.
• Monitor compliance requirements and maintain records and certifications.
• Assist with site inspections, audits and routine checks and escalate risks.
• Act as a point of contact for customers, contractors and suppliers.
• Support service delivery monitoring and implementation of corrective actions.
• Maintain maintenance schedules, work orders and site documentation.
• Ensure health and safety procedures and site policies are followed.
• Support reporting, performance monitoring and general site management.

Skills

Facilities management

Contractor coordination

Maintenance coordination

Health & Safety

Organisational skills

Communication

IT proficiency

Independent work

Problem solving

Prioritisation

Tools

Microsoft Office

Job description

JobMatcha is seeking an Assistant Site Manager to provide operational support to the Site Works (Facilities) Manager. The role involves coordinating maintenance activities, managing contractors, and ensuring safe, compliant site operations across the facility.

The ideal candidate will work independently, prioritise tasks and use IT systems to support delivery. Strong organisational and communication skills are essential to liaise with customers, suppliers and internal teams.