Assistant Site Works Manager

JobMatcha; Ewelme; Vor Ort; GBP 32.000 - 52.000; Vollzeit

Zusammenfassung

JobMatcha is seeking an Assistant Site Manager to provide operational support to the Site Works (Facilities) Manager. The role involves coordinating maintenance activities, managing contractors, and ensuring safe, compliant site operations across the facility.

The ideal candidate will work independently, prioritise tasks and use IT systems to support delivery. Strong organisational and communication skills are essential to liaise with customers, suppliers and internal teams.

Qualifikationen

• Experience in facilities management or site operations.
• Understanding of facilities maintenance activities and contractor coordination.
• Experience working with maintenance teams, contractors and external suppliers.
• Awareness of health and safety requirements and facilities compliance processes.
• Strong organisational skills with the ability to prioritise and manage multiple tasks.
• Good communication and interpersonal skills with customers and suppliers.
• IT proficiency with MS Office and IT systems to maintain records and produce reports.
• Ability to work independently, take initiative and solve problems.
• Flexible and practical approach to changing priorities.

Aufgaben

• Provide day-to-day operational and administrative support to the Site Works (Facilities) Manager.
• Assist in coordinating, planning and monitoring maintenance activities.
• Support management of contractors, suppliers and service providers to ensure safe and efficient work.
• Coordinate workloads with in-house direct delivery team and monitor progress.
• Monitor compliance requirements and maintain records and certifications.
• Assist with site inspections, audits and routine checks and escalate risks.
• Act as a point of contact for customers, contractors and suppliers.
• Support service delivery monitoring and implementation of corrective actions.
• Maintain maintenance schedules, work orders and site documentation.
• Ensure health and safety procedures and site policies are followed.
• Support reporting, performance monitoring and general site management.

Kenntnisse

Facilities management

Contractor coordination

Maintenance coordination

Health & Safety

Organisational skills

Communication

IT proficiency

Independent work

Problem solving

Prioritisation

Tools

Microsoft Office

Jobbeschreibung

Role Overview

We are seeking a proactive, organised and motivated Assistant Site Manager to provide operational support to the Site Works (Facilities) Manager (SWM), helping to ensure the effective and efficient delivery of facilities management services across the site.

The successful candidate will play an important role in coordinating maintenance activities, managing contractor interactions, monitoring compliance requirements and supporting day-to-day site operations.

Working closely with the Site Works (Facilities) Manager, customers, suppliers and the direct delivery team, the Assistant Site Manager will help maintain safe, compliant and efficient site operations. The role requires someone who can work independently, demonstrate initiative, manage competing priorities and utilise IT systems effectively to support operational delivery.

Key Responsibilities

• Provide day-to-day operational and administrative support to the Site Works (Facilities) Manager.
• Assist in the coordination, planning and monitoring of planned and reactive maintenance activities.
• Support the management and coordination of contractors, suppliers and service providers to ensure work is completed safely, efficiently and to the required standard.
• Work directly with the in-house direct delivery team to coordinate workloads, monitor progress and support the delivery of facilities services.
• Monitor and assist with compliance requirements, ensuring relevant records, documentation and certifications are maintained and up to date.
• Support site inspections, audits and routine checks, escalating any identified issues or risks where appropriate.
• Act as a point of contact for customers, contractors and suppliers, responding to operational queries and ensuring effective communication.
• Assist with monitoring service delivery, identifying operational issues and supporting the implementation of corrective actions.
• Maintain accurate site records, maintenance schedules, work orders and operational documentation.
• Ensure health and safety procedures, site policies and relevant statutory requirements are followed.
• Support the Site Works (Facilities) Manager with reporting, performance monitoring and general site management activities.
• Identify opportunities to improve operational processes, service delivery and overall site efficiency.
• Take ownership of delegated tasks, working autonomously while recognising when matters require escalation.

Essential Skills and Experience

• Previous experience in a facilities management, site operations, maintenance coordination or similar operational environment.
• Good understanding of facilities maintenance activities and contractor coordination.
• Experience working with maintenance teams, contractors and external suppliers.
• Awareness of health and safety requirements and facilities compliance processes.
• Strong organisational skills with the ability to prioritise and manage multiple tasks.
• Good communication and interpersonal skills, with the confidence to liaise with customers, suppliers and operational teams.
• IT proficient, with good working knowledge of Microsoft Office and the ability to use relevant IT systems to maintain records, monitor activities and produce reports.
• Ability to work independently, use initiative and demonstrate a proactive approach to problem-solving.
• A flexible and practical approach, with the ability to respond to changing operational priorities