Facilities Operations Administrator - Engineering & Compliance

Baxter International Inc.; Elstree; On-site; GBP 25,000 - 32,000; Full time

Benefits offered by this job

Competitive total compensation package

Professional development opportunities

Work-life balance emphasis

Job summary

Baxter International Inc. in the United Kingdom is seeking an administrative and coordination professional to support Engineering and Operations on site, keeping activities organised, on schedule, and well documented.

The successful candidate will manage records, coordinate planned work, assist contractors and internal teams, and ensure systems stay up to date. Strong organisation, communication, and data management skills are essential to support day-to-day operations.

Qualifications

• Proficient in Microsoft Office with strong Excel skills.
• Experience using business systems or maintenance management software.
• Strong organisational, planning, and data management abilities.
• Excellent written and verbal communication; able to work with multiple teams.

Responsibilities

• Create, update, and manage work requests in the maintenance system.
• Maintain accurate equipment and asset records.
• Coordinate planned maintenance to meet schedule.
• Monitor task progress and follow up with teams.
• Prepare job packs, schedules, and documentation.
• Coordinate site activities with engineering, facilities, and external suppliers.
• Schedule contractor visits and serve as point of contact.

Skills

Microsoft Office

Excel

Administrative skills

Planning & Organisation

Data management

Effective communication

Task prioritisation

Independent working

Tools

IBM Maximo

Job description

Baxter International Inc. in the United Kingdom is seeking an administrative and coordination professional to support Engineering and Operations on site, keeping activities organised, on schedule, and well documented.

The successful candidate will manage records, coordinate planned work, assist contractors and internal teams, and ensure systems stay up to date. Strong organisation, communication, and data management skills are essential to support day-to-day operations.