Facilities Administrator

Baxter International Inc.; St Albans; On-site; GBP 23,000 - 32,000; Full time

Benefits offered by this job

Competitive compensation

Professional development

Work-life balance

Job summary

Baxter International Inc. is seeking an organized Administrative and Operations Support professional in the UK to assist Engineering and Operations teams. You will help keep site activities documented, on schedule, and regulated, coordinating planned work and contractor visits.

You will be responsible for maintaining records, supporting safety documentation, and producing routine reports. Strong Excel and data-management skills are essential for success in this role.

Qualifications

• Microsoft Excel and office suite experience.
• Experience using business systems, databases, or maintenance management software.
• Strong administrative, planning, and organisational skills.
• Experience coordinating tasks, schedules, or service activities.
• Ability to manage data accurately and maintain detailed records.
• Good communication skills and confidence working with different teams.
• Ability to prioritise tasks and work independently.

Responsibilities

• Create, update, and manage work requests and activities within the company maintenance system.
• Maintain accurate equipment, asset, and operational records.
• Coordinate planned maintenance and service activities to ensure work is completed on schedule.
• Monitor the progress of tasks and follow up with relevant teams when required.
• Prepare job packs, schedules, and supporting documentation for planned activities.
• Work closely with engineering, facilities, manufacturing, and external suppliers to coordinate site activities.
• Schedule contractor visits and act as a point of contact while work is being carried out.
• Maintain accurate records of completed work, service reports, and supporting documentation.
• Support the review and organisation of safety documentation, including risk assessments and work permits.
• Ensure all records, trackers, and filing systems are kept up to date and easily accessible.
• Produce regular reports on completed work, outstanding activities, and overall performance.
• Support planning meetings and help prioritise workload across multiple activities.
• Communicate updates clearly to stakeholders on schedules, progress, and any delays.
• Contribute to a safe working environment by following company procedures and identifying opportunities for improvement.
• Support general administrative activities within the Engineering and Operations teams.
• Ensure correct Waste Streams are used when discarding materials.

Job description

Skills and Experience:

This is whereyour work makes a difference.
At Baxter, we believe every person—regardless of who they are or where they are from—deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond.
Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results.
Here, you will find more than just a job—you will find purpose and pride.

Summary :

This role provides administrative and coordination support to Engineering and Operations teams, helping to keep site activities organised, on schedule, and properly documented. The successful candidate will manage records, coordinate planned work, support contractors and internal teams, and ensure company systems are kept up to date. Strong organisation, communication, and data management skills are essential to support efficient day-to-day operations. Ensure that all activities are performed in accordance with cGMP, current medical device regulations (MDD/MDR) and MDSAP, whilst adhering to H&S legislation and Baxter EHS requirements.

Role and Responsibilities :

• Create, update, and manage work requests and activities within the company maintenance system.
• Maintain accurate equipment, asset, and operational records.
• Coordinate planned maintenance and service activities to ensure work is completed on schedule.
• Monitor the progress of tasks and follow up with relevant teams when required.
• Prepare job packs, schedules, and supporting documentation for planned activities.
• Work closely with engineering, facilities, manufacturing, and external suppliers to coordinate site activities.
• Schedule contractor visits and act as a point of contact while work is being carried out.
• Maintain accurate records of completed work, service reports, and supporting documentation.
• Support the review and organisation of safety documentation, including risk assessments and work permits.
• Ensure all records, trackers, and filing systems are kept up to date and easily accessible.
• Produce regular reports on completed work, outstanding activities, and overall performance.
• Support planning meetings and help prioritise workload across multiple activities.
• Communicate updates clearly to stakeholders on schedules, progress, and any delays.
• Contribute to a safe working environment by following company procedures and identifying opportunities for improvement.
• Support general administrative activities within the Engineering and Operations teams.
• Ensure correct Waste Streams are used when discarding materials.

Skills and Experience:

Essential:

• Good Microsoft Office skills, particularly Excel.
• Experience using business systems, databases, or maintenance management software.
• Strong administrative, planning, and organisational skills.
• Experience coordinating tasks, schedules, or service activities.
• Ability to manage data accurately and maintain detailed records.
• Good communication skills and confidence working with different teams and external suppliers.
• Ability to prioritise tasks and work independently.

Desirable:

• Experience within a manufacturing, engineering, facilities, or operational environment.
• Familiarity with IBM Maximo or similar management systems.
• Understanding of maintenance or contractor coordination processes.

What are some of the benefits of working at Baxter?

• Competitive total compensation package
• Professional development opportunities
• High importance placed on work life balance

#IND-UKOPS
#IND-UKCOM

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.