Facilities Administrator

Baxter International Inc.; Elstree; On-site; GBP 25,000 - 32,000; Full time

Benefits offered by this job

Competitive total compensation package

Professional development opportunities

Work-life balance emphasis

Job summary

Baxter International Inc. in the United Kingdom is seeking an administrative and coordination professional to support Engineering and Operations on site, keeping activities organised, on schedule, and well documented.

The successful candidate will manage records, coordinate planned work, assist contractors and internal teams, and ensure systems stay up to date. Strong organisation, communication, and data management skills are essential to support day-to-day operations.

Qualifications

• Proficient in Microsoft Office with strong Excel skills.
• Experience using business systems or maintenance management software.
• Strong organisational, planning, and data management abilities.
• Excellent written and verbal communication; able to work with multiple teams.

Responsibilities

• Create, update, and manage work requests in the maintenance system.
• Maintain accurate equipment and asset records.
• Coordinate planned maintenance to meet schedule.
• Monitor task progress and follow up with teams.
• Prepare job packs, schedules, and documentation.
• Coordinate site activities with engineering, facilities, and external suppliers.
• Schedule contractor visits and serve as point of contact.

Skills

Microsoft Office

Excel

Administrative skills

Planning & Organisation

Data management

Effective communication

Task prioritisation

Independent working

Tools

IBM Maximo

Job description

This is where your work makes a difference.

At Baxter, we believe every person—regardless of who they are or where they are from—deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond.

Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results.

Here, you will find more than just a job—you will find purpose and pride.

Summary :

This role provides administrative and coordination support to Engineering and Operations teams, helping to keep site activities organised, on schedule, and properly documented. The successful candidate will manage records, coordinate planned work, support contractors and internal teams, and ensure company systems are kept up to date. Strong organisation, communication, and data management skills are essential to support efficient day-to-day operations. Ensure that all activities are performed in accordance with cGMP, current medical device regulations (MDD/MDR) and MDSAP, whilst adhering to H&S legislation and Baxter EHS requirements.

Role and Responsibilities :

Duties include but are not limited to:

• Create, update, and manage work requests and activities within the company maintenance system.
• Maintain accurate equipment, asset, and operational records.
• Coordinate planned maintenance and service activities to ensure work is completed on schedule.
• Monitor the progress of tasks and follow up with relevant teams when required.
• Prepare job packs, schedules, and supporting documentation for planned activities.
• Work closely with engineering, facilities, manufacturing, and external suppliers to coordinate site activities.
• Schedule contractor visits and act as a point of contact while work is being carried out.
• Maintain accurate records of completed work, service reports, and supporting documentation.
• Support the review and organisation of safety documentation, including risk assessments and work permits.
• Ensure all records, trackers, and filing systems are kept up to date and easily accessible.
• Produce regular reports on completed work, outstanding activities, and overall performance.
• Support planning meetings and help prioritise workload across multiple activities.
• Communicate updates clearly to stakeholders on schedules, progress, and any delays.
• Contribute to a safe working environment by following company procedures and identifying opportunities for improvement.
• Support general administrative activities within the Engineering and Operations teams.
• Ensure correct Waste Streams are used when discarding materials.

Skills and Experience:

Essential:

• Good Microsoft Office skills, particularly Excel.
• Experience using business systems, databases, or maintenance management software.
• Strong administrative, planning, and organisational skills.
• Experience coordinating tasks, schedules, or service activities.
• Ability to manage data accurately and maintain detailed records.
• Good communication skills and confidence working with different teams and external suppliers.
• Ability to prioritise tasks and work independently.

Desirable:

• Experience within a manufacturing, engineering, facilities, or operational environment.
• Familiarity with IBM Maximo or similar management systems.
• Understanding of maintenance or contractor coordination processes.

What are some of the benefits of working at Baxter?

• Competitive total compensation package
• Professional development opportunities
• High importance placed on work life balance

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.