Facilities & Engineering Operations Coordinator

Baxter International Inc.; St Albans; On-site; GBP 23,000 - 32,000; Full time

Benefits offered by this job

Competitive compensation

Professional development

Work-life balance

Job summary

Baxter International Inc. is seeking an organized Administrative and Operations Support professional in the UK to assist Engineering and Operations teams. You will help keep site activities documented, on schedule, and regulated, coordinating planned work and contractor visits.

You will be responsible for maintaining records, supporting safety documentation, and producing routine reports. Strong Excel and data-management skills are essential for success in this role.

Qualifications

• Microsoft Excel and office suite experience.
• Experience using business systems, databases, or maintenance management software.
• Strong administrative, planning, and organisational skills.
• Experience coordinating tasks, schedules, or service activities.
• Ability to manage data accurately and maintain detailed records.
• Good communication skills and confidence working with different teams.
• Ability to prioritise tasks and work independently.

Responsibilities

• Create, update, and manage work requests and activities within the company maintenance system.
• Maintain accurate equipment, asset, and operational records.
• Coordinate planned maintenance and service activities to ensure work is completed on schedule.
• Monitor the progress of tasks and follow up with relevant teams when required.
• Prepare job packs, schedules, and supporting documentation for planned activities.
• Work closely with engineering, facilities, manufacturing, and external suppliers to coordinate site activities.
• Schedule contractor visits and act as a point of contact while work is being carried out.
• Maintain accurate records of completed work, service reports, and supporting documentation.
• Support the review and organisation of safety documentation, including risk assessments and work permits.
• Ensure all records, trackers, and filing systems are kept up to date and easily accessible.
• Produce regular reports on completed work, outstanding activities, and overall performance.
• Support planning meetings and help prioritise workload across multiple activities.
• Communicate updates clearly to stakeholders on schedules, progress, and any delays.
• Contribute to a safe working environment by following company procedures and identifying opportunities for improvement.
• Support general administrative activities within the Engineering and Operations teams.
• Ensure correct Waste Streams are used when discarding materials.

Job description

Baxter International Inc. is seeking an organized Administrative and Operations Support professional in the UK to assist Engineering and Operations teams. You will help keep site activities documented, on schedule, and regulated, coordinating planned work and contractor visits.

You will be responsible for maintaining records, supporting safety documentation, and producing routine reports. Strong Excel and data-management skills are essential for success in this role.