Facilities Officer

Toshiba EMEA; Cambridgeshire and Peterborough; On-site; GBP 17,000 - 25,000; Part time

Job summary

Toshiba EMEA is seeking a part-time Facilities Officer to support the Cambridge Science Park site, primarily on-site. The role covers facilities coordination, contractor management and health & safety administration, with around 21 hours per week and flexible working patterns to meet operations needs.

The successful candidate will help ensure safe, compliant and efficient operation of laboratory and office facilities, manage records, and support site reporting and events.

Qualifications

• Experience in facilities, workplace or building operations.
• Strong organisational and problem-solving skills.
• Experience working with contractors and service providers.
• Ability to work independently and proactively resolve issues.
• Good administration and record-keeping skills.

Responsibilities

• Coordinate maintenance, repairs and servicing across office, laboratory and external areas.
• Manage day-to-day relationships with contractors and facilities service providers.
• Monitor building services and ensure facilities issues are resolved promptly.
• Maintain facilities and contractor records.
• Support site health and safety activities, including workplace inspections, laboratory patrols and compliance checks.
• Maintain risk assessments, COSHH documentation and statutory compliance records.
• Coordinate contractor compliance, RAMS reviews and inductions.
• Support fire safety and emergency preparedness activities.
• Act as a designated Fire Warden and First Aider (training provided if required).
• Prepare facilities, compliance and H&S reports.
• Support annual and half-yearly reporting requirements.
• Coordinate company and employee events, including Summer Events and Kick-off Meetings.

Skills

Facilities operations

Organisation

Contractor management

Independent work

Administration & records

Job description

Facilities Officer

Location: Cambridge Science Park (Primarily on-site)
Hours: Approximately 21 hours per week, with flexibility around working pattern and times to meet operational requirements.

Role Purpose

To support the safe, compliant and efficient operation of the Cambridge laboratory and office facilities. The role is responsible for facilities coordination, contractor management, workplace compliance and health and safety administration.

Key Responsibilities

Facilities & Contractor Management – 45%

• Coordinate maintenance, repairs and servicing across office, laboratory and external areas.
• Manage day-to-day relationships with contractors and facilities service providers.
• Monitor building services and ensure facilities issues are resolved promptly.
• Maintain facilities and contractor records.

Health, Safety & Compliance – 40%

• Support site health and safety activities, including workplace inspections, laboratory patrols and compliance checks.
• Maintain risk assessments, COSHH documentation and statutory compliance records.
• Coordinate contractor compliance, RAMS reviews and inductions.
• Support fire safety and emergency preparedness activities.
• Act as a designated Fire Warden and First Aider (training provided if required).

Reporting & Events – 15%

• Prepare facilities, compliance and H&S reports.
• Support annual and half-yearly reporting requirements.
• Coordinate company and employee events, including Summer Events and Kick-off Meetings.

Essential Skills & Experience

• Previous facilities, workplace or building operations experience.
• Strong organisational and problem-solving skills.
• Experience working with contractors and service providers.
• Ability to work independently and proactively resolve issues.
• Good administration and record-keeping skills.

Desirable

• Experience supporting H&S activities and compliance.
• Knowledge of risk assessments, COSHH, RAMS and contractor management.
• First Aid and/or Fire Warden qualification.
• IOSH Working Safely or equivalent H&S training.