Facilities & Office Support Specialist (Hybrid)

Reed Specialist Recruitment; Oxford; Hybrid; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Hybrid work arrangements

Private medical insurance

Life assurance

Pension scheme

Cycle to Work scheme

Season ticket loan

Performance and profit-related bonus

Job summary

Reed Specialist Recruitment partners with a leading professional services organisation to recruit a Facilities Assistant in Oxford. You will support daily office operations, handle archiving, mailroom, health and safety admin, reprographics and general workplace maintenance to ensure colleagues can work effectively.

This role offers hybrid working arrangements, 26.5–31.5 days of annual leave, private medical insurance options, life cover and a pension, with opportunities for professional

Qualifications

• Experience in a facilities, office support or customer service role.
• Strong organisational skills and ability to prioritise a varied workload.
• Excellent communication and customer service skills.
• Good knowledge of Microsoft Office including Word and Excel.
• Proactive and hands-on approach to problem solving.
• GCSEs including English and Maths.

Responsibilities

• Scanning, archiving and maintaining records in a computerised system.
• Managing mailroom activities and processing post efficiently.
• Providing stationery and office supplies support to colleagues.
• Delivering reprographics and document production assistance.
• Ordering stationery and office essentials.
• Reporting and coordinating repairs and maintenance issues.
• Monitoring cleaning standards and escalating concerns.
• Supporting office moves and workspace reconfigurations.
• Managing storage areas, recycling and kitchen standards.
• Assisting with Health & Safety inductions for new starters and maintaining records.
• Providing cover across other office locations when required.

Skills

Organisational skills

Customer service

Communication skills

MS Office (Word/Excel)

Proactive problem solving

Education

GCSEs including English & Maths

Tools

Microsoft Word

Microsoft Excel

Job description

Reed Specialist Recruitment partners with a leading professional services organisation to recruit a Facilities Assistant in Oxford. You will support daily office operations, handle archiving, mailroom, health and safety admin, reprographics and general workplace maintenance to ensure colleagues can work effectively.

This role offers hybrid working arrangements, 26.5–31.5 days of annual leave, private medical insurance options, life cover and a pension, with opportunities for professional