Facilities Administrator – Oxford – £27,000

Bond Williams; Oxford; On-site; GBP 19,000 - 23,000; Full time

Job summary

Bond Williams is seeking a motivated Facilities Administrator in Oxford to join a small, friendly team. The role is temporary for up to 6 months with a view to permanent conversion in the future.

Based on-site in OX4, you will coordinate fire safety, security and other soft facilities services across multiple sites, liaise with contractors and internal teams, and manage procurement tasks using Excel for planned and reactive maintenance.

Qualifications

• Experience coordinating contractors and suppliers.
• Able to raise purchase orders using procurement system.
• Comfortable working with maintenance, health and safety teams.

Responsibilities

• Coordinate fire safety, security and other soft facilities services across multiple sites.
• Communicate with external contractors to organise regular and one-off work.
• Raise purchase orders through the procurement system.
• Liaise with internal teams including maintenance and health and safety.
• Excel-based maintenance scheduling and inspections.

Skills

Organised

Communication

Time management

Tools

Microsoft Excel

Job description

We are looking for a motivated individual to join one of Oxford’s leading scientific companies as a Facilities Administrator. Working in a small, friendly team the role is interesting and varied, with responsibility for coordinating fire safety, security and other soft facilities services across a vibrant multi-site business.

This is initially a temporary position for up to 6 months, but there is a chance to convert to permanent in the future.

This role is based on-site in OX4, with occasional travel to other sites in Oxfordshire, and the working hours are 08:30 to 17:00 Mon-Fri.

The key responsibilities of the Facilities Administrator role include:

• Communication with a range of external contractors to organise regular and one off work
• Raising Purchase orders through the procurement system
• Confidently liaising with internal teams including maintenance, health and safety and Managers in order to effectively perform the role
• Extensive use of Microsoft Excel, using spreadsheets to manage planned and reactive maintenance, inspections etc.

The ideal Facilities Administrator will be well organised and able to communicate with a range of stakeholders from contractors to senior management and be comfortable working in a busy environment, supported by a small friendly team. Although a specific background in facilities is not completely necessary, experience in dealing with contractors and working with scheduling would be highly advantageous.

If you would like a challenging role where you get to solve problems and deal with a variety of people while learning new skills then this is the role for you!

Bond Williams Professional Recruitment are an equal opportunity employer and operate as an Employment Business and Recruitment Agency