Facilities & Office Operations Coordinator

SANS; Swansea; Remote; GBP 26,000 - 32,000; Full time

Job summary

SANS is seeking a Facilities Coordinator to ensure the Swansea office runs smoothly, maintaining facilities, services, and a safe, productive environment in line with SANS standards.

The role covers office duties, reception, room bookings, hospitality, stationery, new starter processes, HR admin and general administrative tasks. You will liaise with contractors, manage equipment, and support the HR Director in daily operations.

Qualifications

• 3+ years in facilities/office management.
• Proficient with MS Office and standard office IT.
• Attention to safety and compliance is essential.

Responsibilities

• Oversee daily office facilities, services and environment to SANS standards.
• Coordinate with subcontractors for cleaning, waste, PAT, fire alarms, security, and catering.
• Open/close Swansea office; supervise reception and visitor sign-in process.
• Manage conference room bookings, setup, equipment and refreshments.
• Support HR with onboarding/offboarding and general admin tasks.
• Maintain stock levels, equipment orders, and petty cash reconciliations.

Skills

Facilities management

Office administration

Organisation

Communication

Time management

Education

A-Level or equivalent

Tools

Outlook

Zoom/Teams

MS Office

Job description

SANS is seeking a Facilities Coordinator to ensure the Swansea office runs smoothly, maintaining facilities, services, and a safe, productive environment in line with SANS standards.

The role covers office duties, reception, room bookings, hospitality, stationery, new starter processes, HR admin and general administrative tasks. You will liaise with contractors, manage equipment, and support the HR Director in daily operations.