Facilities & Office Operations Lead

SANS Institute; Swansea; Sur place; GBP 25 000 - 38 000; Plein temps

Résumé du poste

SANS Institute in Swansea is seeking a Facilities Coordinator to ensure the smooth operation of the office facilities, services and environment in line with SANS standards. The role involves managing reception, room bookings, vendor relationships, and daily administrative tasks to keep the Swansea office efficient and welcoming.

The position requires 3+ years in facilities/office management, strong IT skills (Outlook, Zoom/Teams, MS Office) and a proactive, detail‑oriented mindset.

Qualifications

• Minimum 3 years in facilities or office management.
• Educated to at least A-Levels or equivalent.
• Strong IT skills with Outlook, Zoom/Teams and MS Office.
• Knowledge of health and safety in facilities environments.
• Reliable, proactive team player with attention to detail.

Responsabilités

• Oversee the Swansea office facilities to ensure standards are met.
• Liaise with sub-contractors for cleaning, waste, PAT testing, security, and other services.
• Open and close the Swansea office daily.
• Maintain office environment and aesthetics to a high standard.
• Ensure staff comply with SANS procedures and health & safety.
• Perform daily building checks for lighting, heating, security.
• Manage reception: greet visitors and sign them in.
• Coordinate room bookings and meeting setup.
• Support HR with admin and employee engagement tasks.
• Manage petty cash and organise office social events.

Connaissances

Facilities management

Office coordination

Vendor liaison

Health & Safety

Event planning

Formation

A-Level or equivalent

Outils

Outlook

Zoom/Teams

MS Office (Excel)

Description du poste

SANS Institute in Swansea is seeking a Facilities Coordinator to ensure the smooth operation of the office facilities, services and environment in line with SANS standards. The role involves managing reception, room bookings, vendor relationships, and daily administrative tasks to keep the Swansea office efficient and welcoming.

The position requires 3+ years in facilities/office management, strong IT skills (Outlook, Zoom/Teams, MS Office) and a proactive, detail‑oriented mindset.