Part-Time Facilities Co-ordinator — Safe, Smooth Office Ops

Confidential; Newport; On-site; GBP 17,000 - 25,000; Part time

Benefits offered by this job

33 days holiday pro‑rata

Birthday off

EAP

Pension scheme

Life assurance from day one

Friendly working environment

Paid time off for community support

Job summary

Acorn by Synergie is seeking a part-time Facilities Co-ordinator to join our Compliance team at the Head Office in Newport. You will coordinate facilities across our branch network and Head Office, ensuring safe, compliant and professional environments.

You will be the central point of contact for facilities matters, liaising with contractors, suppliers and landlords to keep offices running smoothly. Key responsibilities include managing reception, coordinating maintenance, handling inquiries,

Qualifications

• Experience in facilities, office management or a similar role.
• Strong organisational and administrative skills.
• Good IT skills, including Microsoft Office applications.
• Good communication and relationship-building abilities.

Responsibilities

• Manage Head Office reception and provide a professional first impression for visitors.
• Coordinate facilities maintenance and repairs across multiple office locations.
• Liaise with contractors, suppliers, landlords and service providers.
• Manage facilities-related enquiries and requests.
• Arrange planned maintenance and monitor completion of works.
• Support office moves, workplace improvements and office set-up activities.
• Maintain facilities records, documentation and supplier information.
• Assist with health and safety compliance requirements.
• Monitor facilities expenditure and process supplier invoices as needed.
• Build effective relationships with colleagues across the business.

Skills

Facilities experience

Office management

Microsoft Office

Job description

Acorn by Synergie is seeking a part-time Facilities Co-ordinator to join our Compliance team at the Head Office in Newport. You will coordinate facilities across our branch network and Head Office, ensuring safe, compliant and professional environments.

You will be the central point of contact for facilities matters, liaising with contractors, suppliers and landlords to keep offices running smoothly. Key responsibilities include managing reception, coordinating maintenance, handling inquiries,