Facilities Manager

Exclusive Household Staff; Greater London; Hybrid; GBP 95,000 - 130,000; Full time

Job summary

Exclusive Household Staff in London seeks a Senior Project & Facilities Manager to oversee the management, maintenance and development of a prestige property portfolio in Mayfair. This hands-on role requires expertise in engineering, quantity surveying and end-to-end project delivery.

The successful candidate will manage budgets, contracts and documentation, lead refurbishment projects, coordinate contractors, and ensure compliance with UK regulations and high standards of quality across the

Qualifications

• Senior facilities or project management experience in private households or high-end properties.
• Proven track record managing refurbishments and complex property projects.
• Strong experience with Grade II listed properties.
• Minimum 5–10 years’ UK experience.
• Degrees in Civil Engineering or Quantity Surveying or related discipline.
• Strong knowledge of UK construction processes, regs and health & safety.

Responsibilities

• Oversee facilities & asset management across multiple high-end properties, ensuring compliance with specifications, regulations and timelines.
• Manage day-to-day operations, maintenance, and repairs; implement preventive maintenance schedules and inspections.
• Verify quantities of materials and labour; monitor project budgets and cost efficiency; reconcile invoices and payments.
• Lead refurbishment, renovation and property improvement projects from inception to completion.
• Coordinate contractors, consultants and suppliers to ensure high delivery standards; monitor progress and quality on site.
• Ensure works comply with UK building regs, H&S standards and regulatory requirements.

Skills

Facilities management

Project management

Budgeting

Contractor management

Education

Degree in Civil Engineering

Degree in Quantity Surveying

Tools

Microsoft Office

Job description

Salary: £100,000+ DOE
Location: Mayfair, London
Employment Type: Full-Time (flexibility required)

A UHNW family based in Mayfair is seeking an experienced and highly skilled Senior Project & Facilities Manager to oversee the management, maintenance, and development of their prestigious property portfolio.

This role requires a hands‑on professional with strong expertise in engineering, quantity surveying, and end-to-end project management. The successful candidate will be responsible for work verification, budgeting, contractor management, and maintaining meticulous documentation, while ensuring properties are maintained to the highest standards.

Key Responsibilities

1. Facilities & Asset Management

• Oversee multiple high-end residential properties, ensuring all work aligns with specifications, regulations, and timelines
• Manage day-to-day operations, maintenance, and repairs across all properties
• Implement and manage preventive maintenance schedules and conduct regular inspections
• Ensure properties, systems, and equipment are maintained, secure, and operating efficiently
• Manage maintenance staff, external vendors, and service contracts
• Proactively identify areas for improvement and optimisation across the estate
• Lead refurbishment, renovation, and property improvement projects from inception to completion
• Coordinate contractors, consultants, and specialist suppliers to ensure exceptional delivery standards
• Conduct regular site inspections to monitor progress and quality of works
• Ensure projects are delivered on time and in line with agreed specifications

3. Quantity Surveying & Cost Control

• Review and verify quantities of materials and labour in line with project plans
• Monitor and control project budgets, ensuring cost efficiency
• Track expenditures and ensure all works remain within agreed financial parameters
• Maintain accurate and up-to-date records of works completed, materials used, and associated costs
• Coordinate and reconcile invoices, purchase orders, and payment schedules
• Ensure timely and accurate processing of contractor payments

5. Contractor Coordination & Communication

• Act as the primary point of contact for contractors, suppliers, and internal stakeholders
• Manage contractor performance, ensuring compliance with contractual terms, timelines, and quality standards
• Negotiate contracts and resolve issues efficiently and professionally
• Prepare detailed reports on budgets, expenditures, and project progress
• Assist with monthly financial reporting and forecasting for facilities and project costs

7. Compliance & Quality Control

• Ensure all works comply with UK building regulations, health and safety standards, and legal requirements
• Maintain strong knowledge of construction best practices and regulatory frameworks
• Uphold the highest standards of quality across all properties and projects

Requirements

• Extensive experience in a senior facilities or project management role within private households or high-end property environments
• Proven track record managing refurbishments and complex property projects
• Strong experience working with Grade II listed properties
• Minimum 5–10 years’ relevant industry experience within the UK
• Degree in Civil Engineering, Quantity Surveying, or a related discipline
• Strong understanding of UK construction processes, regulations, and health & safety standards
• Proficiency in construction/project management software, budgeting tools, and Microsoft Office
• Excellent organisational and time management skills
• Strong attention to detail with the ability to manage multiple projects simultaneously
• Ability to interpret contracts, technical drawings, and work schedules
• Strong communication skills, with the ability to liaise effectively with principals, contractors, and stakeholders
• Proactive, self-motivated, and solutions-focused
• Strong problem-solving and decision-making abilities

Additional Information

• Full-time position with flexibility required, including occasional travel
• This is a key role within a private UHNW household, requiring discretion, professionalism, and a high level of trust