Facilities Manager

Freightliner Ltd; Birmingham; On-site; GBP 60,000 - 90,000; Full time

Job summary

Freightliner Ltd is seeking a Facilities Manager to lead and optimise facilities management across the UK property portfolio, including delivering strategic budget control and ensuring sites remain compliant, safe and fit for purpose.

You will collaborate with operational leaders, manage refurbishment programs and drive efficiency while upholding Freightliner standards and governance across multiple sites in Birmingham, Crewe, London, Southampton and beyond.

Qualifications

• Experience accountable for Facilities Management in an operational environment.
• Strong background in commercial negotiations and FM cost reduction.
• Project management skills with fit-out or minor works experience an advantage.
• Civil engineering background would be an advantage.

Responsibilities

• Act as the main FM contact for operational stakeholders across land and buildings.
• Develop and implement FM standards, processes and reporting across the portfolio.
• Oversee site refurbishment, maintenance and capital projects.
• Develop and manage central FM budget and monitor energy usage.
• Drive cost-saving measures and supplier performance against SLAs/KPIs.

Skills

Facilities Management

Commercial negotiations

Project management

Stakeholder management

Job description

Join out team as Facilities Manager on full-time, permanent basis in Birmingham, Crewe, London or Southampton!

Role Purpose:

The Facilities Manager will provide operational and strategic support in the management of Freightliner Limited’s UK property portfolio. Reporting to the Group Property Director, the role is responsible for overseeing facilities management activities ensuring Freightliner sites remain compliant, safe, and fit for purpose.

The role works closely with operational leaders across rail, terminals, road and engineering businesses to support local property and facilities requirements, while identifying opportunities to reduce FM costs across the estate and champion sustainability, safe and continuous operational improvement.

Key Responsibilities:

Facilities Management

• Act as the key facilities contact for operational stakeholders across rail, terminals, road and engineering functions for all land and buildings (but excluding track);
• Develop, implement and continuously improve facilities management standards, processes and reporting across the property portfolio.
• Support site-based requirements including:
  • Facilities management
  • Building and pavements repairs, maintenance and enhancements (off track);
• Manage office, depot and site reconfiguration projects, refurbishments and fit-outs as required.
• Develop and oversee planned preventative maintenance programmes across the estate to maximise asset life, minimise operational disruption and reduce reactive maintenance costs.
• Develop and manage a central FM budget for all operational sites and be accountable for that budget
• Support with utility management, actively monitor energy usage and develop business cases to reduce consumption and save cost.
• Drive value by identifying and implementing cost saving measures across FM expenditure, including by identifying opportunities to consolidate the procurement of FM services including maintenance and repair.
• Commercial negotiation and management of third-party maintenance and facilities management providers;
• Monitor supplier performance against agreed SLAs and KPIs;
• Act as Client Representative under CDM regulations where required and ensure appropriate planning, contractor selection and project governance arrangements are in place
• Escalate and resolve supplier performance issues where required;
• Ensure maintenance contractors operate safely, compliantly and in accordance with Freightliner standards.

Statutory Compliance

• Ensure Freightliner is always compliant with all statutory requirements as they pertain to the management of land and buildings including:
  • Electrical Compliance - Fixed Wire Testing and PAT testing
  • COSHH & DSEAR
  • Security requirements
  • Construction (Design and Management) Regulations (CDM)
  • Air conditioning maintenance and reporting requirements including TM44 compliance
  • Energy Savings Opportunity Scheme (ESOS) compliance requirements
• Compile all site based and central data, identify gaps and manage a system to ensure complete capture.
• Develop and maintain a central property compliance framework and reporting system, providing assurance to senior management that statutory and company procedural obligations are being met across all sites.

Stakeholder Management

• Build strong relationships with internal and external stakeholders;
• Build effective relationships with site management teams to promote consistent facilities management standards and support compliance objectives.

Project & General Responsibilities

• Support and lead property and facilities projects as required;
• Contribute to continuous improvement initiatives across the business;
• Provide Project Management Support to the Group Property Director for major projects.
• Undertake any additional duties reasonably required in support of the Group Property Director and wider business.

Job Requirements

Qualifications & Experience

• Candidate must have demonstrable experience being accountable for Facilities Management in an operational environment
• Candidate should have a strong background in commercial negotiations and experience in reducing FM costs, demonstrable experience of managing contractors and driving value is essential.
• Candidate should have project management skills, and ideally experience in managing fit out or minor works projects
• A civil engineering background or experience would be a distinct advantage

Knowledge & Skills

• In depth knowledge of health, safety, security, environment (HSSE) and compliance requirements relating to property management;
• Strong commercial awareness and business acumen;
• Excellent negotiation and influencing skills;
• Ability to manage multiple priorities across a geographically dispersed portfolio;
• Strong stakeholder management and relationship-building capability;
• Effective problem-solving and decision-making skills;
• Excellent written and verbal communication skills;
• Self-motivated, proactive and able to work independently;
• Willingness to travel regularly across the UK.
• Strong corporate affiliation and always puts the needs of the business first;
• Attacks goals and objectives with drive, energy and enthusiasm with a passion for excellence;
• Embraces new challenges, is hands on as required, and gets things done;
• Sets high standards of work for self, and team, and consistently achieves these;
• High level of integrity and openness, combined with commitment to good governance;
• Leads by example and provides honest and clear leadership that helps drive results;
• Listens attentively to others’ perspectives and provides constructive feedback and coaching;
• Exhibits and lives the Group’s core values.

Success Factors

• Ensure sites remain safe, compliant and operationally effective;
• Build trusted relationships with operational leaders and become the first point of contact for facilities matters;
• Deliver high standards of supplier performance through effective management;
• Resolve property and facilities issues efficiently, minimising operational disruption;
• Successfully deliver site improvement, refurbishment and fit-out projects on time and within budget;
• Provide confident and credible deputising support for the Group Property Director when required;
• Demonstrate a proactive, commercially focused and customer-oriented approach across all aspects of the role.