Facilities Manager

gandwukeurope; Birmingham; On-site; GBP 52,000 - 70,000; Full time

Job summary

Freightliner is seeking a Facilities Manager to oversee the UK property portfolio and support compliance, safety and sustainability across sites. Reporting to the Group Property Director, you will lead FM standards, manage budgets and drive continuous improvement.

The role requires strong negotiation skills, project management experience and a civil engineering background. You will work with operational leaders across rail, terminals, road and engineering functions from sites nationwide.

Qualifications

• Experience accountable for Facilities Management in an operational environment.
• Strong background in commercial negotiations and cost reduction.
• Experience in managing fit-out or minor works projects.
• Civil engineering background preferred.

Responsibilities

• Act as the key facilities contact for operational stakeholders across land and buildings (but excluding track).
• Develop, implement and continuously improve FM standards, processes and reporting.
• Manage office, depot and site reconfiguration projects, refurbishments and fit-outs.
• Develop and oversee preventive maintenance programmes across the estate.
• Develop and manage a central FM budget and monitor energy usage.
• Identify opportunities to reduce FM costs and ensure safety and compliance.
• Lead property and facilities projects and provide governance with the Group Property Director.

Skills

Facilities Management

Contract Negotiation

Project Management

Cost Reduction

Stakeholder Management

Education

Civil Engineering degree (preferred)

Tools

FM Compliance Software

Job description

Freightliner is a leading UK intermodal logistics provider, offering rail, road and terminal solutions that connect ports, inland terminals and customer destinations across the UK. Through innovation, safety and sustainability, Freightliner delivers reliable, efficient and lower-carbon supply chain solutions for its customers.

In the UK the Freightliner Group operates under a number of legal entities including, Freightliner Ltd, Pentalver Transport Ltd, and Pentalver Cannock Ltd.

Role Purpose:

The Facilities Manager will provide operational and strategic support in the management of Freightliner Limited's UK property portfolio. Reporting to the Group Property Director, the role is responsible for overseeing facilities management activities ensuring Freightliner sites remain compliant, safe, and fit for purpose.

The role works closely with operational leaders across rail, terminals, road and engineering businesses to support local property and facilities requirements, while identifying opportunities to reduce FM costs across the estate and champion sustainability, safe and continuous operational improvement.

Key Responsibilities:

Facilities Management

• Act as the key facilities contact for operational stakeholders across rail, terminals, road and engineering functions for all land and buildings (but excluding track);
• Develop, implement and continuously improve facilities management standards, processes and reporting across the property portfolio.
• Support site-based requirements including:
  • Facilities management
  • Building and pavements repairs, maintenance and enhancements (off track);
• Manage office, depot and site reconfiguration projects, refurbishments and fit-outs as required.
• Develop and oversee planned preventative maintenance programmes across the estate to maximise asset life, minimise operational disruption and reduce reactive maintenance costs.
• Develop and manage a central FM budget for all operational sites and be accountable for that budget
• Support with utility management, actively monitor energy usage and develop business cases to reduce consumption and save cost.

Supplier & Contractor Management

• Drive value by identifying and implementing cost saving measures across FM expenditure, including by identifying opportunities to consolidate the procurement of FM services including maintenance and repair.
• Commercial negotiation and management of third-party maintenance and facilities management providers;
• Monitor supplier performance against agreed SLAs and KPIs;
• Act as Client Representative under CDM regulations where required and ensure appropriate planning, contractor selection and project governance arrangements are in place
• Escalate and resolve supplier performance issues where required;
• Ensure maintenance contractors operate safely, compliantly and in accordance with Freightliner standards.

Statutory Compliance

• Ensure Freightliner is always compliant with all statutory requirements as they pertain to the management of land and buildings including:
  • Legionella
  • Asbestos Management
  • Fire Risk Assessments
  • Electrical Compliance - Fixed Wire Testing and PAT testing
  • COSHH & DSEAR
  • Security requirements
  • Construction (Design and Management) Regulations (CDM)
  • Air conditioning maintenance and reporting requirements including TM44 compliance
  • Energy Savings Opportunity Scheme (ESOS) compliance requirements
• Compile all site based and central data, identify gaps and manage a system to ensure complete capture.
• Develop and maintain a central property compliance framework and reporting system, providing assurance to senior management that statutory and company procedural obligations are being met across all sites.

Stakeholder Management

• Build strong relationships with internal and external stakeholders;
• Build effective relationships with site management teams to promote consistent facilities management standards and support compliance objectives.

Project & General Responsibilities

• Support and lead property and facilities projects as required;
• Contribute to continuous improvement initiatives across the business;
• Provide Project Management Support to the Group Property Director for major projects.
• Undertake any additional duties reasonably required in support of the Group Property Director and wider business.

Job Requirements

Qualifications & Experience

• Candidate must have demonstrable experience being accountable for Facilities Management in an operational environment
• Candidate should have a strong background in commercial negotiations and experience in reducing FM costs, demonstrable experience of managing contractors and driving value is essential.
• Candidate should have project management skills, and ideally experience in managing fit out or minor works projects
• A civil engineering background or experience would be a distinct advantage

Knowledge & Skills

• In depth knowledge of health, safety, security, environment (HSSE) and compliance requi